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Links to an index page that provides links
to several payroll-related forms for resident and non-resident alien
employees, including associated instructions and guidelines. |
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Used to document interviewees and alternates,
and reasons for non-selection of all other applicants under consideration. For more information, see Recruitment. |
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Is an official internal record used by non-exempt
employees in Firefighting classifications to record hours worked, overtime/CTO
accrual, and other information needed to support compensation. |
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| B |
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Used to notify the Department Of Justice
that subsequent conviction information is no longer required for an
employee/volunteer who previously completed a criminal history background
check. |
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One of the two forms required when initiating
a criminal history background check on a potential or current employee
who has accepted a critical position. Must be used in conjunction with
the
Live Scan Service Request) |
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UCSC Insurance Continuation Election Form,
instructions, and rates for Unit 18 employees on Benefits Bridge. |
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| C |
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Completed by supervisor as part of the classification
review package. |
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COBRA insurance continuation rates.
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Sample contracts for MSP and PSS employees.
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| D |
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Links to an index page that provides links
to several PPS Data Collection Documents designed for use by UCSC Service
Centers. |
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For employee use when reporting a
compliant to the Equal Employment Opportunity/Affirmative Action office. Also see Filing a Complaint. |
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| E |
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For use by Departments when requesting a personnel
action (i.e. reclassification review, salary increase, or other action). |
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| F |
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Declaration of Relationship for Family and In Loco Parentis Medical Leave Purposes- (Sample Form)
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UCSC Insurance Continuation Election Form, instructions, and rates
for employees on furlough. |
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Template for notice of furlough. |
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| G |
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Greivance form for Academic Student Employees. |
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Greivance form for clerical employees. |
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Greivance form for fire fighters. |
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Grievance form for non-senate academic employees not covered by a collective bargaining agreement. |
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Complaint resolution form for staff employees not covered by a collective bargaining agreement. |
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Greivance form for Patient Care Technical
Employees. |
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Greivance form for Police Officers. |
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Complaint resolution form for Research Professionals. |
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Greivance form for Research Support Professionals. |
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Greivance form for residual health care employees. |
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Greivance form for technical employees. |
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| H |
| I |
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Sample notice of
an investigatory leave of absence
to investigate an allegation. |
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| J |
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Complete and attach to ER's and EAR's to classify
positions with supervisory, managerial and confidential designations. |
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| K |
| L |
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To notice the employee of layoff rescission.
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To notice the employee of layoff revision.
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To inform an employee not covered under a collective bargaining agreement of their layoff. |
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform an employee of an indefinite layoff or reduction in time.
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform an employee of an indefinite layoff or reduction in time. |
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To inform a probationary employee (99, CX, NX, and HX) of an indefinate layoff. |
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To inform employees of their temporary layoff.
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To inform a limited appointment employee not covered under a collective bargaining unit of their temporary layoff. |
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To inform employees of their temporary reduction in time.
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Medical Certification for Leave of Absence,
to be completed by employee/service center and health care provider.
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Sample transmittal letter for a leave of absence
request.
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Leave of Absence Return to Work Certification,
to be completed by employee/service center and health care provider.
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Leave of Absence Return to Work Certification
for Exempt Employee for Family and Medical Leave.
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Is an official internal record used by non-exempt employees to record hours worked, overtime/CTO accrual, and other information needed to support compensation. See Attendance,
Leave Use and Accrual Records for more information.
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This checklist explains how benefits are affected when on an approved leave of absence with pay (paid leave). |
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This checklist explains how benefits are affected when on an approved leave of absence without pay. |
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UCSC Insurance Continuation Election Form, instructions, and rates for employees on leave without pay. |
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One of the two forms required when initiating
a criminal history background check on a potential or current employee
who has accepted a critical position. Must be used in conjunction with
the
Background Investigation
Request (BIR). |
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| M |
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Used by service team to notify employee that they will reach their maximum vacation accrual. See Vacation for more information.
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| N |
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This sheet contains general employment information for new employees. |
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A tool for Service Teams for the On-Boarding process. |
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This document is being provided to the supervisor and/or designee to assist in the orientation process of a new employee.. |
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This document contains important information for student employees and their supervisors |
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This time record is to be used for employees who are paid on multiple fund sources as directed by your timekeeper.
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| O |
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On-Boarding email template for "all other actions". |
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On-Boarding email template for new hires/rehires/intercampus transfers. |
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On-Boarding email template for sending Supervisor Checklist. |
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| P |
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Links to an index page that provides links
to several Paytran Forms. |
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Used by current and former staff employees to request access to their personnel file from Staff Human Resources. Requests for files from service centers must be made directly to the service center. Academic employees should contact AHR. |
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Links to an index page that provides links
to several Post Authorization Notification (PAN) Routing Forms, as well
as their associated guidelines. |
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Fill out and attach with original and copies when proof of service or
statement of delivery or mailing is required. Copies to appropriate files. (e.g., Notice of Intent) |
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| Q |
| R |
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Contains standard ad copy used to create UCSC employment ads. Ads placed by Employment will utilize this format unless otherwise requested. For more information, see Recruitment Advertising Resources. |
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Application to receive reduced training fees
for participating training programs. For career staff employees who have
worked 6 months or more and completed probation, faculty and non-senate
academic appointeeswho have worked at least 50% time for 6 months or
more, and retirees. [Guidelines] |
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Contains calculations for the "regular" rate of pay required when paying out overtime to employees who have stipends in addition to their normal appointments and shift differentials. SeeOvertime Recording and Compensationfor full instructions. |
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Used by the hiring unit to document the terms and conditions of the offer to the selected candidate and the reasons why other interviewed candidates were not selected. For more information see Recruitment. |
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Used by the hiring unit to to fill a temporary staff vacancy through non-recruitment. For more information, see Non-Recruitment. |
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Used by the hiring unit to fill a vacancy through a waver of recruitment. For more information, see Waiver of Recruitment. |
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| S |
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This template is to be used by supervisors and managers to draft Notice of Failure to Return from Leave letter |
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This template is to be used by supervisors and managers to draft Final Job Abandonment Notice Letter. |
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This template is to be used by supervisors and managers to draft an initial Job Abandonment Notice Letter. |
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This template is to be used by supervisors and managers to draft Notice of Unexcused Absenteeism letter |
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This template is to be used as a cover letter when mailing separation documents to employees that have separated due to job abandonment. |
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This template is to be used by the Service Teams to draft the Notice of Intent to Medically Separate letter for a Non-Represented employee. |
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This template is to be used by the Service Teams to draft the Notice of Intent to Medically Separate letter for a Represented employee. |
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This template is to be used by the Service Teams to draft the Notice of Intent to Medically Separate letter for a Non-Represented employee approved for UCRP Disability Income. |
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This template is to be used by the Service Teams to draft the Notice of Intent to Medically Separate letter for a Represented employee approved for UCRP Disability Income. |
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This template is to be used by the Service Teams to draft the Notice of Medical Separation letter for a Non-Represented employee. |
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This template is to be used by the Service Teams to draft the Notice of Medical Separation letter for a Represented employee. |
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This template is to be used by the Service Teams to draft the Notice of Medical Separation letter for a Non-Represented employee approved for UCRP Disability Income. |
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This template is to be used by the Service Teams to draft the Notice of Medical Separation letter for a Represented employee approved for UCRP Disability Income. |
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This template is to be used as a cover letter when mailing separation documents to employees that have separated due to Resignation or Indefinite Layoff. |
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This template is to be used as a cover letter when mailing separation documents to employees that have separated due to Retirement. |
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Used by UCSC employees to
request verification of previous employment
with another UC campus or California state agency. |
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The Staff and Academic Reduction in Time (START) Program Contract Amendment is to be used by UCSC employees participating in the 2008-2010 START Program, in order to request a change to the original START Program Contract. For more information, see Staff Academic Reduction in Time (START) Program. |
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Student Time Record for both work-study and non work-study student employees. |
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Required when employees are called to active military duty while employed by the University; form helps determine if employee is eligible for military pay according to University policy and implementing guidelines. For more information, see Supplement to Military Pay Policies (UCOP). |
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| T |
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Sample telecommuting agreement for UCSC employees.
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Template letter used when placing a preferential
rehire candidate into a Professional and Support Staff (PSS) career position.
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Template letter used when placing a preferential
rehire candidate into a career position covered by a collective bargaining
agreement.
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| U |
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University of California At Your Service provides
benefits forms & publications. |
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Unemployment Insurance Termination Report
to be completed by the department(s) for all separating employees. |
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UCRP Waiver and Release Form, including guidelines for reemployment after retirement. |
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| V |
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Required for employees volunteering services
within their division/department — services may not be the same
as those for which the employee is paid by the University. For more information,
see Volunteers. |
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| W |
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Normally, at least one written warning precedes any other more serious corrective
action except when corrective action is the result of performance or conduct
which an employee knows or reasonably should have known was unsatisfactory. |
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| X |
| Y |
| Z |
