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Staff Human Resources
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064
Phone: 831-459-2009

Office Location: [Directions]
1201 Shaffer Road
Santa Cruz, CA 95060

View the SHR A-Z Index View the SHR Glossary © UC Santa Cruz
Terms and Conditions of Use
Maintained by shrweb@ucsc.edu
Last Revised: 10/29/2009

Staff HR Forms Library

Leaves of Absence Forms

Benefits Bridge Insurance Continuation - Unit 18 shr-1060.pdf
  UCSC Insurance Continuation Election Form, instructions, and rates for Unit 18 employees on Benefits Bridge.  
Catastrophic Leave Donation Flyer Sample shr-1110.doc
  Sample flyer used to call for donations of leave for an employee participating as a recepient in the catastrophic leave program. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donor Form Catastrophic Leave Donor Roster Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Donor Form shr-1100.pdf
  For use by an employee to donate vacation leave to another employee. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donation Flyer Sample Catastrophic Leave Donor Roster Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Donor Roster shr-1120.xls
  Roster for Catastrophic Leave Donations. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donor Form Catastrophic Leave Donation Flyer Sample,   Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Recipient Application shr-1090.pdf
  For use by a staff employee to request participation as a recipient in the UCSC Catastrophic Leave Donation Program. Also requires use of forms:  Catastrophic Leave Donor Form Catastrophic Leave Donation Flyer Sample Catastrophic Leave Donor Roster Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Service Center Worksheet shr-1130.pdf
  Worksheet for Recipient's Service Center Administrator. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donor Form Catastrophic Leave Donation Flyer Sample Catastrophic Leave Donor Roster. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
COBRA Rates (Link)
  COBRA insurance continuation rates.
 
Family and Medical Leave (FML) Declaration of Relationship Sample Form shr-1200.pdf
  Declaration of Relationship for Family and In Loco Parentis Medical Leave Purposes- (Sample Form)
 
Furlough Insurance Continuation shr-1010.pdf
  UCSC Insurance Continuation Election Form, instructions, and rates for employees on furlough.  
Furlough Notice shr-1070.doc
  Template for notice of furlough.  
Investigatory Leave Sample Notice shr-1080.doc
  Sample notice of an investigatory leave of absence to investigate an allegation.  
Layoff Notice Template - Indefinite (99) shr-1520.doc
  To inform an employee not covered under a collective bargaining agreement of their layoff.  
Layoff Notice Template - Indefinite (CX) shr-1528.doc
  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Indefinite (EX) shr-1544.doc
  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Indefinite (HX) shr-1536.doc
  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Indefinite (K7)

shr-1548.doc

  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Indefinite (NX) shr-1552.doc
  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Indefinite (PA) shr-1556.doc
 

To inform an employee of an indefinite layoff or reduction in time.

 
Layoff Notice Template- Indefinite (RX/TX) shr-1532.doc
  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Indefinite (SX) shr-1540.doc
  To inform an employee of an indefinite layoff or reduction in time.  
Layoff Notice Template - Probationary (99, CX, NX, and HX) shr-1524.doc
  To inform a probationary employee (99, CX, NX, and HX) of an indefinate layoff.  
Layoff Notice Template - Temporary Layoff (all staff) shr-1522.doc
 

To inform employees of their temporary layoff.

 
Layoff Notice Template - Temporary Layoff (limited) shr-1526.doc
  To inform a limited appointment employee not covered under a collective bargaining unit of their temporary layoff.  
Layoff Notice Template - Temporary Reduction in Time (all staff) shr-1523.doc
 

To inform employees of their temporary reduction in time.

 
Layoff Worksheet c17.pdf
  Layoff Worksheet  
Leave of Absence Interaction Chart shr-1154.pdf
  Information regarding interaction between Pregnancy Disability Leave, Parental Leave, and State and Federal Family & Medical Leave. Also see Leave of Absence Guidelines and Procedures.
 
Leave of Absence Medical Certification shr-1140.pdf
  Medical Certification for Leave of Absence, to be completed by employee/service center and health care provider.
 
Leave of Absence Request - Sample Transmittal Letter shr-1210.pdf
  Sample transmittal letter for a leave of absence request.
 
Leave of Absence Request Form & Instructions shr-1150.pdf
  Form to request Leave of Absence, to be filled out by employee and supervisor/service center. Includes service center instructions. Also see Leave of Absence Guidelines and Procedures.
 
Leave of Absence Return to Work Certification shr-1160.pdf
  Leave of Absence Return to Work Certification, to be completed by employee/service center and health care provider.
 
Leave of Absence Return to Work Certification - Exempt FML shr-1180.pdf
  Leave of Absence Return to Work Certification for Exempt Employee for Family and Medical Leave.
 
Leave With Pay Benefits Checklist (Link)
  This checklist explains how benefits are affected when on an approved leave of absence with pay (paid leave).  
Leave Without Pay Benefits Checklist (Link)
  This checklist explains how benefits are affected when on an approved leave of absence without pay.  
Leave Without Pay Insurance Continuation shr-1030.pdf
  UCSC Insurance Continuation Election Form, instructions, and rates for employees on leave without pay.  
Overtime Compensation Election Form - Clerical Employees (CX) shr-1981.pdf
  Overtime election form for Clerical Employees. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Fire Fighters (FF) shr-1987.pdf
  Overtime election form for Fire Fighters. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Non-Represented Staff (99) shr-1980.pdf
  Overtime election form for Non-Represented Staff. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Research Support Professionals (RX) shr-1984.pdf
  Overtime election form for Research Support Professionals. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Residual Health Care Professionals (HX) shr-1982.pdf
  Overtime election form for Residual Health Care Professionals. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Service Employees (SX) shr-1985.pdf
  Overtime election form for Service Employees. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Skilled Crafts Employees (K7) shr-1983.pdf
  Overtime election form for Skilled Crafts Employees. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Overtime Compensation Election Form - Technical Employees (TX) shr-1986.pdf
  Overtime election form for Technical Employees. Please view Overtime Compensation for Non-Exempt Employees for additional information.  
Personnel File Access Request Form shr-1360.pdf
  Used by current and former staff employees to request access to their personnel file from Staff Human Resources. Requests for files from service centers must be made directly to the service center. Academic employees should contact AHR.  
Proof of Service Form shr-1370.pdf
  Fill out and attach with original and copies when proof of service or statement of delivery or mailing is required. Copies to appropriate files. (e.g., Notice of Intent)  
Supplement to Military Pay Worksheet (Link)
  Required when employees are called to active military duty while employed by the University; form helps determine if employee is eligible for military pay according to University policy and implementing guidelines. For more information, see Supplement to Military Pay Policies (UCOP).  
Temporary Vacation Leave Conversion Program (TVLCP) Employee Request Form shr-1930.pdf
  Request form allowing employees to convert accrued vacation leave into cash contributions for donations to qualified tax-exempt organizations providing Hurricane Katrina disaster disaster relief. Also see TVLCP Procedures and Temporary Vacation Leave Conversion Program (TVLCP) Employee Request - Completed Sample Form.  
Unemployment Insurance Termination Report ucop-1062.pdf
  Unemployment Insurance Termination Report to be completed by the department(s) for all separating employees.  

Staff HR Procedures

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