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Staff HR Forms Library

Recruitment Forms

Additional/One-time Payment Request Form shr-2040.doc
  This form is a data collection tool to assist Staff HR in making a one-time payment for payroll purposes to a staff or student employee. Prior to using this form or making agreements on payments please consult Staff HR.  
Applicant Selection Log (ASL) shr-1450.pdf
  Used to document interviewees and alternates, and reasons for non-selection of all other applicants under consideration. For more information, see Recruitment.  
Background Investigation No Longer Interested (NLI) Form shr-1490.pdf
 

Used to notify the Department Of Justice that subsequent conviction information is no longer required for an employee/volunteer who previously completed a criminal history background check.

 
Background Investigation Request (BIR) Form shr-1480.pdf
 

One of the two forms required when initiating a criminal history background check on a potential or current employee who has accepted a critical position. Must be used in conjunction with the Live Scan Service Request Form .

 
Contract Samples - MSP and PSS shr-1290.doc
  Sample contracts for MSP and PSS employees.
 
Employment Opportunities Flyer Template shr-1920.doc
  Used to create Employment Opportunities Flyer. Also see additional information regarding Recruitment Advertising Resources.  
Job Description Addendum shr-1270.pdf
  Complete and attach to ER's and EAR's to classify positions with supervisory, managerial and confidential designations.  
Job Description Template shr-1272.doc
  Use when creating or reclassifying any position. For instructions, please refer to the Guide for Writing Job Descriptions.  
Live Scan Service Request Form shr-1470.pdf
 

One of the two forms required when initiating a criminal history background check on a potential or current employee who has accepted a critical position. Must be used in conjunction with the Background Investigation Request (BIR) Form.

 
Recruitment Ad Template shr-1970.doc
  Contains standard ad copy used to create UCSC employment ads. Ads placed by Employment will utilize this format unless otherwise requested. For more information, see Recruitment Advertising Resources.  
RMS Account Application Form shr-2039.pdf
  Completion of this form is required before access to the Recruitment Management System (RMS) will be granted. Note: All applicants are also required to complete a user specific training before being issued an account.  
RMS Worksheet: Job Offer - Open/Campus-Only Recruitments shr-2002.doc
  Used by the hiring unit to document the terms and conditions of the offer to the selected candidate and the reasons why other interviewed candidates were not selected. For more information see Recruitment.  
RMS Worksheet: Non-Recruitment shr-2003.doc
  Used by the hiring unit to to fill a temporary staff vacancy through non-recruitment. For more information, see Non-Recruitment.  
RMS Worksheet: Open/Campus-Only - all types except Straight Replacement shr-2000.doc
  Used by the hiring unit to initiate a request to fill a staff vacancy through Open or Campus-Only Recruitment. If you are requesting a straight replacement previously recruited for in RMS use RMS Worksheet: Open/Campus-Only - Straight Replacement. For more information, see Recruitment.  
RMS Worksheet: Open/Campus-Only - Straight Replacement shr-2001.doc
  Used by the hiring unit to initiate a request to fill a staff vacancy through Open or Campus-Only Recruitment that has previously been recruited in RMS, and no changes were made to the job description. Use RMS Worksheet: Open/Campus-Only - all types except Straight Replacementfor all other recruitment requests. For more information, see Recruitment.  
RMS Worksheet: Supplemental Job Offers - Non-Recruitment or Waiver of Recruitment shr-2005.doc
  Used by the hiring unit when requesting more than one hire from a Non-Recruitment or Waiver of Recruitment. This form should be used in conjunction with the RMS Worksheet: Non-Recruitment or the RMS Worksheet: Waiver of Recruitment.  
RMS Worksheet: Waiver of Recruitment shr-2004.doc
  Used by the hiring unit to fill a vacancy through a waiver of recruitment. For more information, see Waiver of Recruitment.  
Service Credit Verification Request shr-1650.pdf
  Used by UCSC employees to request verification of previous employment with another UC campus or California state agency.  
Trial Employment Sample Letter - Non-Represented shr-1300.doc
  Template letter used when placing a preferential rehire candidate into a Professional and Support Staff (PSS) career position.
 
Trial Employment Sample Letter - Represented shr-1310.doc
  Template letter used when placing a preferential rehire candidate into a career position covered by a collective bargaining agreement.
 
University of California Retirement Plan (UCRP) Waiver and Factsheet (Link)
  UCRP Waiver and Release Form, including guidelines for reemployment after retirement.  
Volunteer Agreement Letter shr-1660.pdf
  Required for employees volunteering services within their division/department — services may not be the same as those for which the employee is paid by the University. For more information, see Volunteers.    
Volunteer Election of Workers' Compensation Form (Link)
  To be used by persons not employed by UCSC who are providing volunteer services for UC benefit.  

Staff HR Procedures

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