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Staff HR Forms Library

Time & Attendance Forms

Additional/One-time Payment Request Form shr-2040.doc
  This form is a data collection tool to assist Staff HR in making a one-time payment for payroll purposes to a staff or student employee. Prior to using this form or making agreements on payments please consult Staff HR.  
Attendance, Leave Use, and Accrual - UCSC Firefighters shr-1940.pdf
  Is an official internal record used by non-exempt employees in Firefighting classifications to record hours worked, overtime/CTO accrual, and other information needed to support compensation.  
Catastrophic Leave Donation Flyer Sample shr-1110.doc
  Sample flyer used to call for donations of leave for an employee participating as a recepient in the catastrophic leave program. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donor Form Catastrophic Leave Donor Roster Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Donor Form shr-1100.pdf
  For use by an employee to donate vacation leave to another employee. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donation Flyer Sample Catastrophic Leave Donor Roster Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Donor Roster shr-1120.xls
  Roster for Catastrophic Leave Donations. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donor Form Catastrophic Leave Donation Flyer Sample,   Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Recipient Application shr-1090.pdf
  For use by a staff employee to request participation as a recipient in the UCSC Catastrophic Leave Donation Program. Also requires use of forms:  Catastrophic Leave Donor Form Catastrophic Leave Donation Flyer Sample Catastrophic Leave Donor Roster Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Catastrophic Leave Service Center Worksheet shr-1130.pdf
  Worksheet for Recipient's Service Center Administrator. Also requires use of forms: Catastrophic Leave Recipient Application Catastrophic Leave Donor Form Catastrophic Leave Donation Flyer Sample Catastrophic Leave Donor Roster. Also see Catastrophic Leave Donation Program Guidelines and Procedures.
 
Leave Use and Accrual Record - Exempt shr-1230.pdf
  Is an official internal record used by exempt employees to record absences of more than a day and to track leave balances. See Attendance, Leave Use and Accrual Recordsfor more information.
 
Leave Use and Accrual Record - Non-Exempt shr-1240.pdf
  Is an official internal record used by non-exempt employees to record hours worked, overtime/CTO accrual, and other information needed to support compensation. See Attendance, Leave Use and Accrual Records for more information.
 
Maximum Vacation Template- Accrual Extension Expired- Vacation Suspended shr-1224.doc
  Used by service team to notify employee that accrual extension has expired. See Vacation for more information.
 
Maximum Vacation Template- Accrual Extension Provided shr-1222.doc
  Used by service team to notify employee that accrual extension has been provided. See Vacation for more information.
 
Maximum Vacation Template- Accrual Extension Suspended shr-1226.doc
  Used by service team to notify employee that accrual extension has been suspended. See Vacation for more information.
 
Maximum Vacation Template- Accrual Reaching Maximum shr-1220.doc
  Used by service team to notify employee that they will reach their maximum vacation accrual. See Vacation for more information.
 
Maximum Vacation Template- Accrual Reaching Maximum For Non-Rep Furlough/Sal-Reduction Program Participants shr-2038.doc
  Used by service team to notify non-represented employees participating in the furlough/salary reduction program that they will reach their maximum vacation accrual. See UCSC Local Implementing Procedure 41: Vacation (Maximum Accrual) for more information.
 
Non-Exempt Employee Time and Attendance Record (Multiple Fund Sources) shr-1988.xls
  This time record is to be used for employees who are paid on multiple fund sources as directed by your timekeeper.
 
Overtime Election Forms  
  Please click here for a list of overtime election forms and additional information regarding the Compensatory Time Off.  
Regular Rate & Premium Overtime Pay Calculations shr-1700.xls
  Contains calculations for the "regular" rate of pay required when paying out overtime to employees who have stipends in addition to their normal appointments and shift differentials. SeeOvertime Recording and Compensationfor full instructions.  
START 2008-2010 Contract (Link)
  The Staff and Academic Reduction in Time (START) Program Contract is to be used by eligible UCSC employees requesting participation in the 2008-2010 START Program. For more information, see Staff Academic Reduction in Time (START) Program.  
START 2008-2010 Contract Amendment (Link)
  The Staff and Academic Reduction in Time (START) Program Contract Amendment is to be used by UCSC employees participating in the 2008-2010 START Program, in order to request a change to the original START Program Contract. For more information, see Staff Academic Reduction in Time (START) Program.  
Student Time Record shr-1989.xls
  Student Time Record for both work-study and non work-study student employees.  

Staff HR Procedures

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