Contract Appointment

I. Policy Summary

A contract appointment is a position established at a fixed or variable percentage of time and typically established for not more than two years in duration.

All terms and conditions of employment are clearly specified in a written employment contract between the University and the individual.

Contract appointments are limited to Managers and Senior Professionals (MSP) and Professional and Support Staff (PSS) positions.

In addition, a contract appointment filled via Recruitment may be designated career by the Unit Head.


II. Related Policies, Contract Articles and References

  1. Personnel Policies for Staff Members (PPSM) - employees not covered by a collective bargaining agreement:

    • PPSM 3A-Types of Appointment

    • PPSM 20-Recruitment


III. Authority

The Unit Head is delegated the authority to recruit, select and hire contract employees for which funding exists.


IV. Criteria

A contract appointment may be for a period of up to two years and will be filled via Recruitment or a Waiver of Recruitment. Contracts may not be filled via Non-Recruitment.

Contract appointments are limited to Managers and Senior Professionals (MSP) and Professional and Support Staff (PSS) positions.

A contract appointment is not to be used in lieu of a career indefinite appointment.


V. Process Overview

  1. The Hiring Manager (HM)/Certified Hiring Manager (CHM) determines the appropriateness of hiring an individual in a contract position in consultation with their Employee & Labor Relations (ELR) Analyst.

  2. The ELR Analyst prepares a written contract prior to the job offer.

  3. The Unit Head signs the contract prior to the job offer.

  4. The Recruitment Specialist (RS) makes a formal job offer to the selected candidate.

  5. If the selected candidate is a new hire or rehire, Employment conducts a sign up and secures the candidate's signature on the contract.

  6. If the candidate is not a new hire or rehire, the ELRA conducts On-Boarding of the selected candidate and secures the candidate's signature on the contract.

VI. Forms/Resources

Forms

Resources

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Revised May 2007: A.28