Separation – Expiration of Limited Appointment

I. Policy Summary

An employee holding a limited, floater or casual/restricted appointment is automatically terminated as of the last day of the appointment unless there is an earlier separation or formal extension of the appointment.


II. Related Policies, Contract Articles and References

  1. Personnel Policies for Staff Members (PPSM) - employees not covered by representation

    • PPSM 61 - Release from Limited or Casual/Restricted Positions

  2. Contract Articles - employees covered by representation


III. Authority

The supervisor/designee has the authority to process separation paperwork when a limited, floater or casual/restricted appointment ends. The supervisor/designee has the authority to release a limited, floater or casual/restricted employee prior to their appointment end date.


IV. Criteria

N/A


V. Process Overview

An Expiration of Limited Appointment occurs when an employee who is hired into a limited or casual/restricted position is automatically terminated as of the last day of the appointment, unless there is an earlier separation or a formal extension of the appointment in writing.

  1. The Supervisor acknowledges in writing to the employee the end date of the limited appointment.
  2. SHR Operations processes separation paperwork and final paycheck.
  3. SHR Operations meets with the employee on their last day of work to complete a Separation Data Collection Document, Unemployment Insurance Termination Report, and the Termination of Employment Benefits Checklist.  An employee will receive their final paycheck as follows:

Represented employees that voluntarily separate from employment will be reviewed on a case-by-case basis and will be paid in accordance with mandates set forth in each union contract (giving due consideration to payroll deadlines and policy.)

Unrepresented employees that voluntarily separate from employment, the employee's final pay will be processed in the employee's next available regularly scheduled payroll (compute) cycle.


VI. Forms/Resources

Forms

Resources

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Revised June 2008: A.20d