Separation – Interlocation Transfer

I. Summary

A permanent Interlocation Transfer occurs when an employee resigns from their employment at one UC location (campus, lab, or medical center) to accept employment at another UC location without a break in service. Employees who voluntarily accept permanent employment at another UC location are considered to have resigned their employment with UC Santa Cruz.

II. Authority

Staff Human Resources has the authority to process separation paperwork once the employee has submitted their letter of resignation and if reasonable, is acknowledged by the supervisor in writing.

III. Process Overview

This process focuses on permanent transfers of employment within the UC system, without a break in service.

Although an interlocation transfer is not considered separation from UC employment, it does result in separation activities associated with the UC Santa Cruz appointment.

1. The Employee informs their supervisor of intent to transfer employment to another UC campus, and submits resignation and final time record.

2. The Supervisor acknowledges the resignation in writing, if reasonable, and notifies Staff Human Resources. Additionally, Supervisor ensures the final UC Santa Cruz timesheet is submitted and approved in CruzPay. If CruzPay is not available, a final paper timesheet must be completed/approved and a PDF copy emailed to the Operations Timekeeper.

3. Staff HR Operations processes the appropriate transfer paperwork and coordinates with the central Payroll Office to ensure accurate pay and transfer of leave accrual balances.

IV. Forms/Resources

Forms

• Background Investigation No Longer Interested (NLI) Form

• Outgoing Interlocation Memo

• Proof of Service Form

Resources

• At Your Service

• Benefits Office

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