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Leave of Absence Guidelines |
| UCSC Local Procedures |
(E.9) Rev. 9/30/2008 |
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II. Overview
- Leave of Absence Request
An employee must submit a Leave of Absence (LOA) Request for any absences, paid or unpaid (other than regularly scheduled vacation), which total in excess of one workweek.
- Designation of Family and Medical Leave
The service team representative or supervisor shall designate Family and Medical Leave (FML), whether paid (e.g., vacation, sick leave) or unpaid, leaves of eligible employees whose reason for leave is a FML qualifying reason.
- Medical Certification
Medical Certification is required in all cases for leaves of 30 calendar days or more, which are due to an employee’s illness, an eligible family leave or a family member's illness. In addition, with advance notice, certification may also be required by the supervisor for a leave of absence of less than 30 calendar days when it appears to be justified. Also, service team representatives and supervisors should be aware that Worker’s Compensation laws require medical documentation of all absences of 3 days or more due to a work-related illness or injury. If additional leave is requested upon the expiration of the leave granted, supervisors may, at their discretion, require that the employee obtain recertification.
- Return to Work Certification
Return to Work Certification is required for leaves of 30 calendar days or more due to an employee’s own illness. In addition, with advance notice, certification may also be required by the supervisor for a leave of absence of less than 30 calendar days when it appears to be justified. Service team representatives and supervisors should also be aware that Worker’s Compensation laws require a medical release to return to work for absences of three (3) days or more due to a work-related illness or injury.
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