1. Retirement Counselor notifies HR Service Team Representative (HRSTR) of employee’s approval to receive UCRP disability income and the effective date, once it has been confirmed with the Disability Management Coordinator that the Interactive Process has been completed. (Employee may waive the Interactive Process)
   
   
2. The HRSTR prepares the Notice of Intent to Medically Separate letter for Unit Head’s signature and mails it to the employee, with appropriate attachments and Proof of Service form.
   
   
3. The Employee has the right to respond to the notice orally or in writing within the time period designated in personnel program or bargaining agreement.
   
   
   1. If the employee responds, the HRSTR, consults with the Disability Management Coordinator and the Staff Human Resources Director, to obtain a determination as to whether medical separation is still appropriate. If it is not appropriate, an alternative course of action will be determined.
      
      
4. The HRSTR prepares Notice of Medical Separation letter for Unit Head’s signature and mails it to employee with final paycheck, termination packet and Proof of Service form, if the employee’s response date designated in the Intent to Medically Separate letter has passed and the employee has not responded or if the employee has responded timely and it is determined that medical separation is still appropriate. The HRSTR processes termination paperwork, PPS and Last Day activities.
   
   
5. The Employee receives the notice, completes termination paperwork, submits it to appropriate offices, and returns all UC property to the supervisor or appropriates offices.
   
   
6. The Disability Management Coordinator sends the employee a letter explaining the Special Re-employment process upon receipt of the Notice of Medical Separation.

[Top of Page]