1. Initiate Request 2. Job Offer/Records [Help/Forms/Resources]     [View/Print Procedure]
	Filling a Vacancy
Certified Hiring Manager Procedure

1. Initiate Request

A Certified Hiring Manager (CHM) interacts directly with the Recruitment Management System (RMS) to initiate requests, status applications and begin the job offer process. A Hiring Manager (HM) works through their Human Resources Service Team Representative (HRSTR) to accomplish these activities. A Hiring Manager who is interested in becoming a Certified Hiring Manager should contact the RMS System Administrator for information on the process.

Your HR Service Team Representative (HRSTR) is available to assist you with any of the following steps:

1. Determine need for position. Prior to initiating request, ensure appropriate funding through consultation with individuals within your division who have funding authority and/or authority to approve HR actions.
   
   
2. Develop the job description, identifying the important/critical job functions and duties, as well as determining the qualifications required for successful performance. Consult with your HRSTR regarding any required background investigations for the position and when they should occur in the process. See Critical Functions Guide.
   
   
3. Determine the appropriateness of hiring an individual without a recruitment, in consultation with your HR Service Team Representative (HRSTR). See Criteria.
   
   
4. Identify candidate(s) for hire.
   
   
• Conduct reference checks and any pre-employment background investigations.
  
  
5. Determine appropriate salary to offer the selected hire(s). See New Hire, Rehire and  Promotion, Demotion, Transfer, Limited to Career via Recruitment.
   
   
6. If the candidate is a near relative, obtain appropriate approval before proceeding further. See  Employment of Near Relatives - Employment Actions.
   
   
7. Initiate the non-recruitment request in RMS, providing job description (old and new where applicable), appointment information, and funding. This information will be reviewed by your HRSTR prior to submission to Employment.
   
   
8. Your HRSTR will contact you to resolve questions or concerns.
   
   
9. Receive a RMS generated e-mail providing notification that the request has been classified and approved. The Recruitment Specialist (RS) will now create the non-recruitment, generating Quick Link and hidden posting.
   
   
10. Receive a RMS generated e-mail providing notification that the non-recruitment has been created. Quick Link to the hidden posting is now active.

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