1. Initiate Request 3. Hiring [Help/Forms/Resources] 2. Job Offer   [View/Print Procedure]
	Filling a Vacancy
HR Service Team Representative (HRSTR) Procedure

1. Initiate Request

1. Provide assistance to the Hiring Manager (HM)/Certified Hiring Manager (CHM) in:
   
   
• Developing the job description.
• Evaluating the appropriateness of hiring an individual without a recruitment. See Criteria.
• Compiling the Non-Recruitment Request Packet or initiating non-recruitment in the Recruitment Management System (RMS).
  
  
2. Review the Non-Recruitment Request, evaluating for compliance with employment policies (including appropriate application of criteria for non-recruitments) and consistency between appointment information and job description.
   
   
   1. Hiring Manager (HM) Procedure:
      
      
      • Receive and review Non-Recruitment Request Packet.
      • Enter request in RMS and move forward in the workflow.
        
        
   2. Certified Hiring Manager (CHM) Procedure:
      
      
      • Receive e-mail notification of pending request in RMS.
      • Review request in RMS and move forward in the workflow.
        
        
3. Consult with HM/CHM to resolve questions or concerns.
   
   
4. Receive a RMS generated e-mail providing notification that the request has been classified and approved. The Recruitment Specialist (RS) will now create the non-recruitment, generating Quick Link and hidden posting. CHM receives a RMS generated e-mail.
   
   
5. Receive a RMS generated e-mail when non-recruitment is created. Quick Link to the hidden posting is now active.
   
   
6. Notify HM, by e-mail that the non-recruitment has been created; include the Quick Link to the hidden posting. CHM receives a RMS generated e-mail.

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