1. Initiate Request 3. Interview/Select [Help/Forms/Resources] 2. Screen Applicants 4. Job Offer/Records [View/Print Procedure]
	Filling a Vacancy
Certified Hiring Manager Procedure

3. Interview Applicants/Select Candidate

Your HR Service Team Representative (HRSTR) is available to assist you with any of the following steps.

1. Develop interview questions based on the job-related criteria listed in the Selection Criteria Guide (located in the Recruitment Management System (RMS)). See the Fair Hiring Guide for advice on developing interview questions and conducting interviews.
   
   
2. Schedule interviews, notifying candidate of location, time allotted for interview, contact name and phone number, and any pertinent information regarding interviewers (e.g., whether there is a search committee), etc.
   
   
3. Conduct interviews.
   
   
4. Identify top candidate(s) based on job-related criteria listed in the Selection Criteria Guide (located in RMS).
   
   
5. Conduct reference checks and employment verification for top candidate(s):
   
   
• As a professional courtesy, contact the candidate to inform them of their standing and that you are going to conduct reference checks. This is especially important when an applicant has requested that his/her current employer not be contacted.
• It is important to conduct a reference check with the current supervisor.
• Contact the HR Records Coordinator to request access to the candidate’s UCSC personnel file.
• See the Fair Hiring Guide for advice on conducting reference checks.
  
  
6. Select the candidate who possesses the qualifications to perform the duties of the position most effectively:
   
   
• Use the appropriate selection criteria from the Selection Criteria Guide to compare the qualifications of the candidates with those required for successful performance of the duties of the position.
• If two or more applicants are substantially equally qualified, the objective of providing promotional and transfer opportunities should be taken into consideration.
  
  
7. If the selected candidate is a near relative, obtain appropriate approval before proceeding further. See  Employment of Near Relatives - Employment Actions.
   
   
8. Ensure any pre-offer background investigations are completed. See Critical Functions Guide.

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