1. Initiate Request 3. Interview/Select [Help/Forms/Resources] 2. Screen Applicants 4. Job Offer/Records [View/Print Procedure]
	Filling a Vacancy
Certified Hiring Manager Procedure

Help, Forms & Other Resources

How To Use

The steps for these procedures have been divided into sets of activities for each role involved in the procedure. When you select a role, you will only see the activities and steps the selected role is involved in. To see activities and steps for a different role, choose the desired role.

Forms

• RMS Worksheet: Open/Campus-Only - all types except Straight Replacement
• RMS Worksheet: Open/Campus-Only - Straight Replacement
• RMS Worksheet: Job Offer - Open/Campus-Only Recruitments
• Live Scan Service Request
• Background Investigation Request (BIR)

Resources

• Critical Functions Guide
• Background Investigation/Live Scan Process Guidelines
• Classifications Pre-approved for Campus-Only Recruitment
• Employment Services Turnaround Times
• Business and Finance Bulletin G-13 contains information on moving expense eligibility and allowable moving expenses. Refer to  Moving Expenses Guide - MSP/PSS Non-Academic Positions, as needed.
• Fair Hiring Guide contains additional information regarding the hiring process and evaluation of applicants.

Hire Actions:

1. If the selected candidate is not a current UCSC employee, refer to:
   
   
   • New Hire, Rehire
     
     
2. For employees on UCSC payroll, refer to one of the following procedures, based on the resulting personnel action:
   
   
   • Promotion, Demotion, Transfer, Limited to Career via Recruitment
   • Demotion/Transfer - Voluntary without Open Recruitment
   • Additional Employment
   • Dual Employment
   • Limited to Career

RMS-Specific Information

• RMS User Login
• The RMS User Toolkit contains the following:
  
  
  • RMS Request Types Defined
  • RMS Request Workflow Diagram
  • Recruitment Status Workflow Diagram [legal print size]
  • Recruitment Status Definitions [legal print size]
  • RMS Job Offer Workflow Diagram

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