1. Initiate Request 4. Job Offer   2. Screen Applicants 5. Hiring [Help/Forms/Resources] 3. Interview/Select   [View/Print Procedure]
	Filling a Vacancy
HR Service Team Representative (HRSTR) Procedure

1. Initiate Request

1. Provide assistance to the Hiring Manager (HM)/Certified Hiring Manager (CHM) in:
   
   
   • Developing the job description.
   • Completion of RMS Recruitment Worksheet or initiating recruitment in the Recruitment Management System (RMS).
   • Developing the recruitment plan, including the appropriate use of supplemental questions, advertising and outreach (taking into consideration underutilization), and to establish a proposed initial review period.
   • Using a search committee.
     
     
See the Fair Hiring Guide for advice on these processes.


2. Ensure that there are no candidates eligible for recall. See Re-employment from Indefinite Layoff prior to moving forward with the open recruitment.
   
   
3. Receive and process recruitment request:
   
   
   1. Hiring Manager (HM) Procedure:
      
      
   • Receive and review RMS Recruitment Worksheet.
   • Enter recruitment request in RMS and move forward in the workflow.
     
     
   2. Certified Hiring Manager (CHM) Procedure:
      
      
      • Receive e-mail notification of pending request in RMS.
      • Review request in RMS and move forward in the workflow.
        
        
4. Receive an RMS generated e-mail when job has been posted.
   
   
5. Coordinate placement of advertising with RS and HM/CHM.
   
   
6. Notify HM by e-mail of posting, approved classification and initial review date (IRD). CHM receives an RMS generated e-mail.

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