1. Initiate Request 4. Job Offer   2. Screen Applicants 5. Hiring [Help/Forms/Resources] 3. Interview/Select   [View/Print Procedure]
	Filling a Vacancy
HR Service Team Representative (HRSTR) Procedure

2. Screen Applicants

1. Provide assistance to the Hiring Manager (HM)/Certified Hiring Manager (CHM) in evaluating applicants. See the Fair Hiring Guide for advice on the screening process and how to fairly screen applicants.
   
   
2. Initiate Screening Process:
   
   
   1. Hiring Manager (HM) Procedure:
      
      
   • Receive an e-mail from your Recruitment Specialist (RS) that applications have been released for viewing. Upon request from HM for subsequent batches of applications, contact your RS to request that additional applications be released.
   • Notify HM by e-mail that applications are released for viewing and provide Applicant Selection Log (ASL) to use to record evaluation of applicants. Encourage HM to return the completed tool as soon as possible after interview candidates have been selected.
   • Obtain the guest user logon and password for this recruitment from the Guest User tab in the Recruitment Management System (RMS).
   • Provide guest user logon and password to HM by phone for use by hiring manager and search committee members. See tutorial.
     
     
   2. Certified Hiring Manager (CHM) Procedure:
      
      
      • CHM receives an e-mail from RS when applications have been released for viewing.
      • CHM will contact RS to request subsequent batches of applications.
      • CHM obtains the guest user logon and password for this recruitment from the Guest User tab in RMS.
        
        
3. Receive completed ASL used to evaluate applicants from HM.
   
   
4. Update applicant status in RMS.

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