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HR Service Team Representative (HRSTR) Procedure

5. Hiring

See the On-Boarding Toolkit for more detailed information including workflow process maps, meeting with the employee, and records disposition.

1. New Hire/Rehire (i.e., hiring of an individual who has never worked or had previously worked at UCSC):
   
   
   1. Conduct On-Boarding:
      
      
   • Meet with the employee immediately following the Employment sign up.
   • Send the  Supervisor Checklist for New Employees to the Hiring Manager (HM)/Certified Hiring Manager (CHM) via e-mail using the On-Boarding Template - Supervisor Checklist.
     
     
   2. Process PAN Review using Job Offer Report in theRecruitment Management System (RMS).
      
      
2. Interlocation Transfer (i.e., hiring of an individual currently working at another UC campus, medical center or lab):
   
   
   1. Conduct On-Boarding:
      
      
   • Meet with the employee immediately following the Employment sign up.
   • Send the  Supervisor Checklist for New Employees to the Hiring Manager (HM)/Certified Hiring Manager (CHM) via e-mail using the On-Boarding Template - Supervisor Checklist.
     
     
   2. Process PAN Review using Job Offer Report in the Recruitment Management System (RMS).
   3. Receive leave balance information from central Payroll Office.
      
      
3. Actions (e.g., hiring of a current UCSC employee into a position within or outside their current campus unit – promotion, demotion, etc.):
   
   
   1. Schedule and Conduct On-Boarding:
      
      
   • Meet with the employee after receiving documents from Recruitment Specialist.
   • Send the  Supervisor Checklist for New Employees to the Hiring Manager (HM)/Certified Hiring Manager (CHM) via e-mail using the On-Boarding Template - Supervisor Checklist.
     
     
   2. Process PAN Review using Job Offer Report in RMS.
      
      
   3. Records Disposition:
      
      
      • File the Action DCD, BELI, and IDOC in the employee's personnel file.
      • Forward copies of the BELI form to campus Benefits Office and central Payroll Office as appropriate.

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