1. Initiate Request 4. Job Offer 2. Screen Applicants 5. Hiring [Help/Forms/Resources] 3. Interview/Select   [View/Print Procedure]
	Filling a Vacancy
Recruitment Specialist Procedure

1. Initiate Request

1. As requested, provide assistance in:
   
   
   • Completion of RMS Recruitment Worksheet or initiating recruitment in the Recruitment Management System (RMS).
   • Developing the recruitment plan, including the appropriate use of supplemental questions, advertising and outreach (taking into consideration underutilization), and to establish a proposed initial review period.
   • Using a search committee.
     
     
See the Fair Hiring Guide for advice on these processes.


2. Receive an RMS generated e-mail of a pending request for recruitment.
   
   
3. Review request in RMS for compliance with federal & state regulations, university policy and/or applicable collective bargaining agreements. If an issue needs to be resolved, the request is returned to the HR Service Team Representative (HRSTR) for resolution.
   
   
4. Receive an RMS generated e-mail that the request for recruitment has been "approved to fill" and a position description has been created.
   
   
5. Use the position description to post and advertise the recruitment.
   
   
6. Prepare and place print advertising and post to pre-identified Internet job boards where appropriate.