1. Initiate Request 2. Job Offer/Records [Help/Forms/Resources]     [View/Print Procedure]
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Hiring Manager Procedure

1. Initiate Request

A Certified Hiring Manager (CHM) interacts directly with the Recruitment Management System (RMS) to initiate requests, status applications and begin the job offer process. A Hiring Manager (HM) works through their Human Resources Service Team Representative (HRSTR) to accomplish these activities. A Hiring Manager who is interested in becoming a Certified Hiring Manager should contact the RMS System Administrator for information on the process.

Your HR Service Team Representative (HRSTR) is available to assist you with any of the following steps:

1. Determine need for position. Prior to initiating request, ensure appropriate funding through consultation with individuals within your division who have funding authority and/or authority to approve HR actions.
   
   
2. Develop the job description, identifying the important/critical job functions and duties, as well as determining the qualifications required for successful performance. Consult with your HRSTR regarding any required background investigations for the position and when they should occur in the process. See Critical Functions Guide.
   
   
3. Determine the appropriateness of hiring an individual without a recruitment, in consultation with your HR Service Team Representative (HRSTR). See Criteria.
   
   
4. Identify candidate(s) for hire.
   
   
• Conduct reference checks and any pre-employment background investigations.
  
  
5. Determine appropriate salary to offer the selected hire(s). See New Hire, Rehire and  Promotion, Demotion, Transfer, Limited to Career via Recruitment.
   
   
6. If the candidate is a near relative, obtain appropriate approval before proceeding further. See  Employment of Near Relatives - Employment Actions.
   
   
7. Assemble a Waiver of Recruitment Request Packet and submit via email to your HRSTR. The packet should include:
   
   
• A written request through the appropriate Principal Officer to the Staff HR Director outlining the specific criteria that justifies consideration of a permanent waiver of recruitment. This information will be routed along with the job offer details to the Equal Employment Opportunity/Affirmative Actions (EEO/AA) Director and the Staff HR Director for their concurrence and approval.
• A completed RMS Worksheet: Waiver of Recruitment and RMS Worksheet: Supplemental Job Offers - Non-Recruitment or Waiver of Recruitment when requesting multiple hires. Indicate on the worksheet that appropriate funding approvals have been obtained.
• Job description.
• Old job description; only when modifications were made.
  
  
8. Your HRSTR will contact you to resolve questions or concerns.
   
   
9. Receive e-mail from your HRSTR providing notification that the waiver of recruitment has been created, approved classification level of the job and Quick Link to the hidden posting.

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