1. Initiate Request 3. Hiring [Help/Forms/Resources] 2. Job Offer   [View/Print Procedure]
	Filling a Vacancy
HR Service Team Representative (HRSTR) Procedure

1. Initiate Request

1. Provide assistance to the Hiring Manager (HM)/Certified Hiring Manager (CHM) in:
   
   
• Developing the job description.
• Evaluating the appropriateness of hiring an individual without a recruitment. See Criteria.
• Compiling the Waiver of Recruitment Request Packet or initiating waiver of recruitment in the Recruitment Management System (RMS).
  
  
2. Review the Waiver of Recruitment Request, evaluating for compliance with employment policies (including appropriate application of criteria for waiver of recruitments) and consistency between appointment information and job description.
   
   
   1. Hiring Manager (HM) Procedure:
      
      
      • Receive and review Waiver of Recruitment Request Packet.
      • Enter request in RMS and move forward in the workflow.
        
        
   2. Certified Hiring Manager (CHM) Procedure:
      
      
      • Receive e-mail notification of pending request in RMS.
      • Review request in RMS and move forward in the workflow.
        
        
3. Consult with HM/CHM to resolve questions or concerns.
   
   
4. Receive a RMS generated e-mail providing notification that the request has been classified and approved. The Recruitment Specialist (RS) will now create the waiver of recruitment, generating Quick Link and hidden posting. CHM receives a RMS generated e-mail.
   
   
5. Receive a RMS generated e-mail when waiver of recruitment is created. Quick Link to the hidden posting is now active.
   
   
6. Notify HM, by e-mail that the waiver of recruitment has been created; include the Quick Link to the hidden posting. CHM receives a RMS generated e-mail.

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