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Recruitment Specialist Procedure

3. Hiring

See workflow maps in the On-Boarding Toolkit for more detailed process information.

1. New Hire/Rehire (i.e., hiring of an individual who has never worked or had previously worked at UCSC):
   
   
   • Print Job Offer Report and candidate’s application from the Recruitment Management System (RMS) and place in Employment sign up queue.
   • Conduct sign up per schedule using packet prepared by Employment Assistant. Sign up Packet may include W-4, BELI, State Oath and Patent Agreement, I-9, DCD, Service Credit Inquiry.
   • Provide the employee with Staff ID Card, copy of Job Offer Report, Information Packet, copy of BELI form and Benefits Packet (if applicable).
   • Refer New Hire/Rehire to HR Service Team Representative (HRSTR) for On-Boarding process.
   • Complete On-line Entry Update (OEU) in Payroll Personnel System (PPS) in accordance with Payroll Open/Closed Period schedule.
   • Print IDOC; route completed documents to central Payroll Office and personnel file queue, as appropriate.
     
     
2. Interlocation Transfer (i.e., hiring of an individual currently working at another UC campus, medical center or lab):
   
   
   • Request employment verification documents from candidate’s current UC location.
   • Print Job Offer Report and candidate’s application from the Recruitment Management System (RMS) and place in Employment sign up queue.
   • Conduct sign up per schedule using packet prepared by Employment Assistant. Sign up Packet may include Incoming Interlocation Memo, W-4, BELI, State Oath and Patent Agreement, I-9, DCD, Service Credit Inquiry.
   • Provide the employee with Staff ID Card, copy of Job Offer Report, Information Packet, copy of BELI form and Benefits Packet (if applicable).
   • Refer Interlocation Transfer to HR Service Team Representative (HRSTR) for On-Boarding process.
   • Complete On-line Entry Update (OEU) in Payroll Personnel System (PPS) in accordance with Payroll Open/Closed Period schedule.
   • Print IDOC; route completed documents to central Payroll Office and personnel file queue, as appropriate.
     
     
3. Actions (e.g., hiring of a current UCSC employee into a position within or outside their current campus unit – promotion, demotion, etc.):
   
   
   • Print Job Offer Report and candidate’s application from the Recruitment Management System (RMS).
   • Prepare DCD and BELI forms as appropriate.
   • Complete On-line Entry Update (OEU) in Payroll Personnel System (PPS) in accordance with Payroll Open/Closed Period schedule.
   • Print IDOC; route documents and Benefits Packet to HR Service Team Representative (HRSTR) for On-Boarding process.

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