Frequently Asked Questions

Working for UC Santa Cruz

Are positions at UC Santa Cruz covered by unions and what are the fees associated with being part of a union?

Some positions on the UC Santa Cruz campus are covered by a collective bargaining agreement.  Employees in positions that are covered may be required to pay an Agency Fee to their exclusive representative union.  Agency fees vary from union to union.  For more information about this, please visit the Labor Relations website.  

What are the definitions of the different types of jobs?

  • A Career job is established at a fixed or variable percentage of time at 50 percent or more of full-time, and is expected to continue for one year or longer. A career job may be established through conversion from a limited appointment.
  • A Contract job is considered a “temporary” assignment and has a definite time period, i.e. six-month or a one-year contract. Terms and conditions are specified in a written employment contract.
  • A Limited job is considered “temporary” assignments. Individuals in this type of job are expected to be on pay status for less than 1,000 hours in a 12-month period.
  • A Partial Year Career job is Career jobs, in which employees have regularly scheduled furlough periods not to exceed three months per year.
  • A Per Diem job is established to complement or substitute for career and limited jobs to maintain appropriate staffing levels.

What benefits does the University offer?
Please visit the University of California ‘UCnet’ website to view information about health and welfare benefits.

I am a citizen of a country other than the United States. Am I eligible to work for UC Santa Cruz?
All offers of staff employment to new staff employees are contingent upon presentation of documents demonstrating the appointee's identity and work authorization consistent with the provisions of the Immigration Reform and Control Act. UC Santa Cruz does not offer sponsorship for staff jobs.

Searching for and Applying To Jobs

How do I apply for a job at UC Santa Cruz?
The application process includes submitting an application online. Anyone who is not currently employed at UC Santa Cruz will use the External Candidate Gateway to submit their application. The External Candidate Gateway can be accessed through jobs.ucsc.edu.

Current UC Santa Cruz employees may apply online by either visiting jobs.ucsc.edu and clicking the Internal Applicants button.

I don’t have a computer; how will I apply?
A computer is available at the UC Santa Cruz Staff Human Resources office located at the  Scotts Valley Center. Computers are also available at public libraries and local Employment Development Department locations across the county.

Do I need an email address to use the online application process?
Yes, an email is required to complete the online application. If you don't have an email address you can set up a free account at any one of the following websites:  Gmail, Outlook or Yahoo.

If  I am attaching a resume, do I also have to complete the application?
Yes, an application is required to be considered.

Where should I send my resume?
Your resume should be included as an attachment when you submit your online application for a job. 

Do I need a resume?
No, just fully complete the application. If you do have a resume you can cut and paste or upload it into the application.

Why do I have to fill out an application?
Your employment application is considered a legal document, and will be used as a tool to determine whether you qualify for a specific position. Please make sure to include employment history, educational background, skills and licensures in your application and/or resume/cover letter.

What if I forget my user name or password?
There is a login help link. You may enter your user name and get a new password sent to you via email or you may enter your email address and your username will be sent to you via email. Please make a note of the email address you used to register, your user name and password.

What happens when I submit my application?
After you have successfully submitted your application, you will receive an email notification acknowledging receipt of your application. If you do not receive this email, your application may not have been successfully submitted or check your spam and junk email. The application should also appear in your list of applications on your “My Activities” page.

How do I find out the status of my application?
The status of any job for which you successfully submitted an application is listed in “My Activities” after logging into your profile. The following is a list of the possible status reasons:

Application Received: Your application materials have been received by the system and are waiting to be routed to the hiring department.

Application materials received by 11:59 p.m. on the Initial Review Date (IRD) will be forwarded to the hiring department within 2 business days.

If the IRD has passed, additional applications will be routed only at the request of the hiring department.

Also consider these reasons:

  • Application was received by the system after the IRD; hiring department did not request additional applications. 
  • Application was received by the system, however the recruitment was withdrawn and received applications were not routed. 
  • Application was received by the system, however a Preferential Rehire candidate was hired and no other received applications were routed.

Routed for Further Consideration:  Your application materials have been routed to the hiring department.

The hiring department may use a search committee to review applications, conduct interviews, etc.

Identification of interviewees can take 4 to 8 weeks after the application materials are routed to the hiring department.

Hiring department and/or search committee will schedule and conduct interviews.

No Longer Under Consideration:  Your application materials were routed to the hiring department. After careful consideration and assessment against required job qualifications your application materials did not demonstrate the skills required to be selected for an  interview.

Follow-up communication with applicants routed/not interviewed is at the discretion of the hiring department.

Applicants may contact the Talent Acquisition Office at 831-459-2009 to inquire which selection criteria they did not meet as strongly as those selected for the interview.

Not Submitted:  You began the application process but your process was interrupted due to inactivity orended your session which resulted in an incomplete submittal of your application materials;

The computer lost power which resulted in an incomplete submittal of application materials.

You may complete the application process by logging into the system and clicking the “Complete” link under the column heading titled, “Status” from the Application Status screen.

Withdrawn:  You successfully applied but you later took action to withdraw your application materials from further consideration.

Offer:  The Talent Acquisition office has received the paperwork to initiate the job offer process with you. 

A Talent Acquisition Consultant will contact you via phone to discuss the terms and conditions of the position, extend to you a conditional job offer, and explain the overall job offer process.

Offer Accepted:  You, the selected candidate, have accepted the formal job offer and a start date has been determined.

Hired: You have completed the hiring process and have begun your new job.

How do I know if this job is still available?
When you select “apply for this position” there will be a pop-up message letting you know that the job is no longer available to apply to.

What does the term "required qualifications" mean?
Required qualifications are the basic knowledge, skills, education and experience necessary for the position as defined in the specific job classification.

Can I start the application process and come back later to complete it?
Yes. You may save your application and finalize it at a later date. Your application will not be considered for the job posting until it is submitted.

Do you keep applications on file for future vacancies?
While your information will remain stored in the applicant system, you will not be considered for future vacancies unless you have formally applied to the position.

How do I submit a cover letter?
Your cover letter should be included as an attachment when you submit your online application for a job.

Why do job openings remain listed after the Initial Review Date (IRD) has passed?
UC Santa Cruz is a large institution with many departments. Hiring departments utilize a search committee to carefully screen and interview applicants. The search committee may request to review additional applications beyond the initial review date. The time required to recruit and hire can vary.

How will the department contact me?
Most applicants are initially contacted via telephone, but may also be contacted through email if telephone call is not returned. Make sure to have up-to-date contact information on your applicant profile as well as resume.

When can I expect to hear back from the hiring department?  
The majority of the positions on campus require a two-week posting period before applications can be reviewed. In most cases the review process takes four-six weeks. After the department begins reviewing applications, they will contact applicants of interest directly for telephone screening and/or an in-person interview.

May I have the contact information of the hiring manager?  
For a variety of reasons, including privacy protection, we are not able to provide that information.  If you would like to address your cover letter, you can address it to “Dear Hiring Manager” or “Dear Hiring Committee”.

How can I learn about employment opportunities at other UC Campuses?
To research employment at other UC Campuses, medical centers and laboratories go to the UC Systemwide Employment web site.

How can I learn about academic (i.e., lecturers, professors, etc.) job openings?
You can find information about open, academic positions on the Academic Employment website.

How can I get more information about the hiring department or a particular job opening?
Sometimes hiring departments reference a website or department contact on the job posting. In addition, you may research a hiring department web page at the UC Santa Cruz A-Z Index.

How can I obtain counseling on resume preparation, interviewing and other career search activities?
Employment Development Departments (EDD) in Capitola and Watsonville provide free job seeker consultation.

   *EDD Capitola: 2045 40th Ave., Capitola, CA 95010,     831-464-6286

   *EDD Watsonville: 18 W. Beach St., Watsonville, CA  95076, 831-763-8700

How can I learn more about successful tips for applying and interviewing at UC Santa Cruz? 
You can attend a free UC Santa Cruz Applicant Workshop at the Employment Development Department (EDD) located at 2045 40th Ave., Capitola, CA 95010, 831-464-6286.