Classification Review Process

Process Overview Process Timeline
Why are Jobs Reclassified? The Effective Date
Classification Review Package Classify Job, Not Person
How Decision is Made Formal Review of Decision
Desk Audit Forms

Why Are Jobs Reclassified?

It is important that all employees are classified appropriately to their work. It may be useful to consult with the appropriate Employee & Labor Relations (ELR) Analyst to determine whether the classification review request appears reasonable.

Supervisors and managers assign work and determine the need for organizational changes and job restructuring, based on new programs, technology, or changes in staffing. Positions can also evolve naturally as an experienced employee assumes higher level responsibilities.

A reclassification can occur when, due to changes, the majority of job duties in a position are determined to be at a higher (or lower) classification level than the current level of the position. Normally, the addition of new (higher level) duties will combine with the higher-level duties already present in the position to become "the majority of job duties." The additional responsibilities may result in shifting the position from one level to another in a classification series, therefore the position may need to be reviewed for potential reclassification. Importantly, changes in assigned duties or percentages of time do not always warrant a change in classification level. More of the same type or level of duties does not constitute a reclassification to a higher level.

Changes in the nature, variety and complexity of job duties, the supervision received or supervision exercised, or the responsibility for staff and/or resources, may justify a classification review. Changes in the volume of work assigned, or an employee's performance, are not considered justification for a reclassification.