Salary Stipends

What is a Salary Stipend?

An administrative stipend is a temporary pay action that an employee receives when they're temporarily assigned an increase responsibilities such as:

  • Significant additional duties or short-term projects not currently a part of the employee’s regular position;
  • Duties of a position in a higher grade or classification which would result in an upward reclassification if permanently assigned or,
  • Out-of-Classification assignments as defined within collective bargaining agreements. Refer to Out-of-Classification Stipend Matrix.

Stipend amounts for non-represented employees are flat rates that remain constant during the temporary term of the stipend. Stipends for Policy Covered employees, may not exceed 25% of their base salary. Changes in the stipend amounts must be submitted under the normal Employee Action Request (EAR) process. Stipends for bargaining unit employees will be processed in accordance with the applicable bargaining unit agreement.

Employees remain in their primary classification (position of record) for the duration of the stipend and are subject to the policies/collective bargaining agreement terms applicable to that classification.

Full supervisory responsibilities (as defined by HEERA) are not normally assigned on a temporary basis to represented employees.

The effective date of a stipend is the first day of the month or the first day of a bi-weekly pay period, following receipt of a completed EAR form in the Compensation Unit.

Permanent increases in responsibility are appropriately addressed through the reclassification or equity process. Refer to either Classification/Reclassification (A.15) or Equity Increase (A.16) procedures.

To request a Salary Stipend: 

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SHR Services Instruction Manual (pdf)