Employee Reduction In Time Program

I. Summary

The Employee-Initiated Reduction in Time (ERIT) Program is a tool that department heads, with the approval of their Principal Officer, may offer to their employees to achieve temporary salary savings. As of July 1, 2017, the ERIT program was extended indefinitely and allows employees a maximum participation of 36 months effective with the last renewal on July 1, 2017.

II. Eligibility

All career staff employees (regular status and probationary, except Senior Management Group members), with appointments of at least 55 percent time, are eligible to participate in the ERIT Program.

The following represented employee groups are eligible for participation:

  • Clerical and Allied Services (CX)
  • UAPD (DX)
  • Patient Care Technical (EX)
  • Skilled Craft (K7)
  • Nurses (NX)
  • Service Employees (SX)
  • Technical Employees (TX)
  • Research Support Professionals (RX)
  • Residual Health Care Professionals (HX)

For all other exclusively represented employees, participation in the ERIT Program is subject to collective bargaining.

III. Process Overview

Department Heads, with the approval of their Principal Officers, may approve an employee’s participation in the ERIT Program. Employee participation is subject to departmental and supervisor approval

Monthly Paid Employees

For monthly paid employees requesting participation in the ERIT Program, a completed and approved ERIT Program contract form must be received by the SHR ERIT Administration group no later than the last working day of the month prior to the effective date. The ERIT Coordinator will review applications and update in UCPath.

An ERIT Program contract for monthly paid employees must begin on the first day of a month and end on the last day of a month. No requests that require retroactive payroll processing can be considered. If contract forms are received after these published processing deadlines, the ERIT Program effective date will be modified to the following pay period. Departments should develop internal processes to ensure sufficient time for review and approvals.

Biweekly Paid Employees

For biweekly paid employees requesting participation in the ERIT Program, a completed and approved ERIT Program contract form must be received by the SHR ERIT Administration group at least five (5) working days in advance of the effective date. The ERIT Coordinator will review applications and update in UCPath.

Time reductions are to be made in two (2) biweekly increments therefore an ERIT Program contract for biweekly paid employees must begin on the first day of the biweekly pay period and end on the last day of the second biweekly pay period of the quadriweekly pay cycle. Reference the UCSC Biweekly Payroll Calendar.

No requests that require retroactive payroll processing can be considered. If contract forms are received after these published processing deadlines, the ERIT Program effective date will be modified to the following biweekly pay period or quadriweekly pay cycle. Departments should develop internal processes to ensure sufficient time for review and approvals.

IV. Additional Resources

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