UC Phased Retirement Program

I. Summary

The Phased Retirement Program, provides eligible career staff, the opportunity to transition into retirement by voluntarily reducing work hours by at least 10 percent a year for up to three years before retiring. Originally offered in 2012, the Phased Retirement Program is part of the University’s cost savings and succession planning strategies. Special Note: The program ends on December 31, 2019. In order to participate, you must be enrolled by August 25, 2019 for biweekly paid employees and by September 1, 2019 for monthly paid employees, and must separate by December 31, 2019 and retire by January 1, 2020.

Eligibility

  • Active University of California Retirement Plan (UCRP) staff employees aged 55 and over with at least five years of retirement service credits as of their approved enrollment date in the program are eligible.
  • Career staff employees working at least 60% of time or greater prior to enrollment in the program are eligible.
  • Senior Management Group members and faculty are not eligible.
  • Employees represented by the Teamsters (CX), CNA (NX), and UPTE (RX, TX, and HX) are eligible to participate. For other represented employees, the program is subject to collective bargaining.

 

II. Policies, Contract Articles and References

  1. Phased Retirement Program
  2. Union Agreements

 

III. Process Overview

Processing Contracts and Effective Dates

Principal Officers are delegated the authority to determine whether or not to make the program available within their respective units.

  • Principal Officers may elect to offer the program for the entire period, for a designated period or not at all.
  • Department Heads, with the approval of their Principal Officers, may approve an employee’s participation in the Phased Retirement Program based upon operational needs and service requirements.
  • If the department is accepting requests for participation, the employee initiates the process of enrolling by discussing their participation in the Phased Retirement Program with their supervisor.

Supervisor in conjunction with the Department Head approves the request based upon business operations and workload considerations. The contract must be signed by both the program participant and the department head. The completed and approved Phased Retirement Program contract agreement is forwarded to the appropriate SHR Operations Specialist for review and processing.

TIMELINES

For employees requesting participation in the Phased Retirement Program, a completed and approved Phased Retirement Program contract form must be received by the SHR Operations Specialist no later than the last working day of the pay period prior to the effective date. Reference the UC Santa Cruz Biweekly Payroll Calendar.

A Phased Retirement Program contract must begin on the first day of a pay period. Ending dates are dependant upon the employee's separation date due to their impending retirement.

No requests that require retroactive payroll processing can be considered. If contract forms are received after these published processing deadlines, the Phased Retirement Program effective date will be modified to begin the first day of the following pay period. Departments should develop internal processes to ensure sufficient time for review and approvals.

Questions regarding the Phased Retirement Program should be directed to your ER Analyst.

Questions regarding any potential impact upon your benefits and/or retirement should be directed to the campus Benefits Office.

 

IV. Forms/References

Phased Retirement Program Contract

Phased Retirement General Release of Claims