Change in Percent Time

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V. Process Overview: Limited Positions- Increase in Time (temporary or permanent)

  1. Supervisor/Designee:

    Obtains appropriate approvals and ensures funding availability.

    Consults with Employee & Labor Relations (ELR) Analyst for potential impacts due to the increase in time.

    Documents the increase in time and presents a copy to the employee.

    Forwards the request to ELR Analyst for processing.

  2. Employee & Labor Relations:

    Provides consultation with the supervisor.

    Determines if the increase in percent in time will affect certain benefits and entitlements to the employee such as:

    - Attainment of career status: A limited employee on pay status in excess of 1,000 hours in any 12 month rolling calendar year will become career on the first of the month following the employee reaching 1,000 hours. Increasing the time of a limited appointment may impact the appointment status, i.e., limited to career.

    - Benefits Eligibility: Benefits eligibility is based upon appointment type, duration, and percent of appointment.

    - UCRP Membership Eligibility:  UCRP membership is based upon appointment type, duration, and percent of appointment.

    - Vacation and Sick Leave Accrual Eligibility:  Eligibility for leave accrual is based upon appointment type, duration, and percent of appointment.

    Advises employee and supervisor of potential changes to conditions of employment including hours of work and impact on benefits and leave accruals.

    Completes the appropriate data collection document.

    Obtains employee’s written acknowledgment of conditions of employment.

    Completes the BELI form, if appropriate, and forwards to Payroll. Distributes remaining copies as appropriate.

  3. SHR Operations:

    Enters information into PPS. Refer to the PPS User Manual-Staff Actions-Change in Percent of Time (PCNT).

    Forwards documentation to PAN reviewer, if appropriate.

  4. SHR PAN Reviewer:

    Reviews funding change action and PPS OEU to ensure accuracy of action and adherence to policy.

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Revised October 2008: A.11