Change in Percent Time

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V. Process Overview: Limited Positions- Reduction in Time (temporary or permanent)

  1. Supervisor/Designee:

    Consults with Employee & Labor Relations (ELR) Analyst as needed.

    Obtains the appropriate approvals and forward the request to ELR Analyst for processing

    Documents the reduction in time and presents a copy to the employee.

  2. ELR Analyst:

    Determines if the reduction in percent in time may affect certain benefits and entitlements to the employee such as:

    - Benefits Eligibility: Benefits eligibility is based upon appointment type, duration, and percent of appointment.

    - Vacation and Sick Leave Accrual Eligibility:  Eligibility for leave accrual is based upon appointment type, duration, and percent of appointment

    Advises employee and supervisor of potential changes to conditions of employment including hours of work and impact on benefits and leave accruals.

    Completes the appropriate data collection document.

    Obtains employee’s written acknowledgment of conditions of employment.

    Completes the BELI form, if appropriate, and forwards to Payroll. Distributes remaining copies as appropriate.

  3. SHR Service Operations:

    Enters information into PPS. Refer to the PPS User Manual-Staff Actions-Change in Percent of Time (PCNT).

    Forwards documentation to PAN reviewer, if appropriate.

  4. SHR PAN Reviewer:

    Reviews funding change action and PPS OEU to ensure accuracy of action and adherence to policy.

Revised October 2008: A.11