Filling a Vacancy

< Back to Filling a Vacancy

Staffing Options- Non-Recruitment

Non-Recruitment is a non-competitive process in which the hiring manager identifies the candidate for hire in lieu of the position being posted and advertised.

In special circumstances, Non-Recruitment can be used to fill limited (temporary) and by agreement (BYA) appointments.

Hiring managers are strongly encouraged to fill positions through Recruitment; however, Non-Recruitment may be used if the position:

  • Will not exceed 800 hours, and

  • Will not exceed 6 months in duration, and

  • Has a definite end date, and

  • The individual does not have a bank of limited appointment hours that would cause the appointment to convert to career status.


Process Overview:

  1. The Hiring Manager (HM) determines the appropriateness of hiring an individual without a recruitment, in consultation with their Employee & Labor Relations Analyst (ELRA).

  2. The ELRA assists the HM in assembling a Non-Recruitment Request Packet.

  3. Employment processes the Non-Recruitment Request.

  4. The Classification Analyst classifies the position.

  5. The Recruitment Specialist makes a formal job offer to the selected candidate.

  6. Employment conducts sign up if the selected candidate is a new hire or rehire.

  7. The ELRA conducts On-Boarding of the selected candidate.

Pros

Cons

  • Meets immediate needs
  • Provides an opportunity for current staff employee to augment percent time
  • Does not provide for equal opportunity because pool is limited to those known by the hiring unit
  • Can result in perceptions of inequity because there is no competitive process
  • Short-term solution – i.e. if position becomes permanent, a career recruitment is necessary 
  • Does not provide for equal opportunity because pool is limited to those known by the hiring unit
  • Can result in perceptions of inequity because there is no competitive process
  • Short-term solution – i.e. if position becomes permanent, a career recruitment is necessary

See Non-Recruitment procedure for policy details.

[Top of Page]

Revised November 2011: C.21