Filling a Vacancy

< Back to Filling a Vacancy

Staffing Options- Waiver of Recruitment

I. Summary

Waiver of Recruitment is a non-competitive process in which the hiring manager identifies the candidate for hire in lieu of the position being posted and advertised.

It is university practice to recruit both within and outside its work force to obtain qualified applicants. Hiring Managers are strongly encouraged to fill positions through Recruitment. However, in exceptional circumstances, a Waiver of Recruitment can be used to fill limited, career and contract appointments.

II. Related Policies, Contract Articles and References

  1. Personnel Policies for Staff Members (PPSM) - employees not covered by a collective bargaining agreement
    • PPSM 20- Recruitment and Promotion
  2.  Union Agreements - employees covered by a collective bargaining agreement

III. Authority

The AVC of Staff Human Resources in consultation with the Affirmative Action Director approves permanent waivers of recruitment.

IV. Criteria

To waive the recruitment process, at least one of the following criteria must be met:

  • There are demonstrated recruitment difficulties e.g. the recruitment failed to produce qualified applicants and/or all qualified candidates have declined the position that was advertised widely.
  • The position is temporary and has a budgetary end date (contract/grant) and the incumbent is a graduate originally hired through Non-Recruitment who remains to complete a research project begun while in student status.
  • The candidate is highly qualified for the position based on expertise (e.g., research related) and possesses unique skills, knowledge, abilities or experience.
  • Health and safety reasons exist.

V. Process Overview

  1. The Hiring Manager (HM) in consultation with their Employee Relations (ER) Analyst determines the appropriateness of hiring an individual without a recruitment.