Change in Fund Source

I. Summary

A change in fund source may occur whenever salary distribution data elements relating to the account, fund, project code, sub number and/or FTE are changed.

Salary distribution data elements define the payment source(s) from which the employee’s service or wages are charged. These data elements include account, fund, project code, sub number, and/or FTE.


II. Authority:

The Supervisor/Designee is responsible for assuring that the correct account, fund, project code, sub, and/or FTE sources are utilized in funding staff positions.

If there are permanent funding costs associated with this action, it must be approved by the administrative officer or unit head responsible for decentralized funding.


III. Process Overview

 

Supervisor/Designee:


  1. Initiates a change in fund source action. A change in fund source action may be temporary or permanent.

  2. Assures that funding is secured and approved by the administrative officer or unit head responsible for decentralized funding.

  3. Forwards the request with appropriate approvals to their SHR Operations Specialist.

  4. If change if funding is retroactive, prepares the necessary payroll transfer of expense.