I. Summary

Non-Recruitment is a non-competitive process in which the Hiring Manager identifies the candidate for hire in lieu of the position being posted and advertised.

It is the policy of the university to recruit and employ the most qualified candidates and to ensure that the recruitment process facilitates the attainment of affirmative action goals and objectives. If certain criteria are met, Non-Recruitment can be used to fill limited (temporary) positions without conducting a recruitment.

Note: In addition to Non-Recruitment, a Temporary Agency Employee may be used to fill a temporary assignment. See Temporary Staffing Services for additional information.

II. Related Policies, Contract Articles and References

  1. Personnel Policies for Staff Members (PPSM) - employees not covered by a collective bargaining agreement:

    • PPSM 20- Recruitment and Promotion

    • PPSM 21- Selection and Appointment
  2. Union Agreements - employees covered by a collective bargaining agreement

  3. Filling a Vacancy

III. Authority

The Unit Head or designee are delegated the authority to select and hire appointees for limited Non-Recruitments.

IV. Criteria

Hiring managers are strongly encouraged to fill positions through competitive Recruitment; however, Non-Recruitment may be used if the position:

  • Initial hire will not exceed 800 hours

  • Initial duration will not exceed 4 months

    • Extensions may be requested after hire date
  • The individual does not already have a bank of limited appointment hours that exceeds 800

V. Process Overview

A Hiring Manager (HM) identifies candidate and ensures they do not have any existing limited hours toward career status or benefit eligibility.

A Certified Hiring Manager (CHM) interacts directly with the Recruitment Management System (RMS) to initiate Non-Recruitment request and the job offer process. A Hiring Manager (HM) works with their Talent Acquisition Consultant (TAC) to accomplish these activities by submitting an updated job description and a completed RMS Non-Recruitment Worksheet to

VI. Forms/Resources



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