Recruitment Resources

RMS Request Types

I. Recruitment

NOTE: One of the five request types below should be used to initiate an Open or Campus Only Recruitment which are competitive processes that seek a broad pool of qualified, diverse applicants to fill temporary (limited or BYA), partial year career, career, and/or contract appointments. [Also see Recruitment procedure]

  1. Establish New Position to Fill

    • Newly created position within a division, department or sub-unit.

    • No incumbent exists.

    • Typically the result of new funding or assignment of new work.

    • Request cycles through complete RMS workflow including Classification Analyst review.

  2. Straight Replacement

    • Position previously or currently held by another staff employee.

    • The position was filled previously using RMS.

    • An existing RMS position description (PD) is used to begin the request.

    • No changes are allowed to areas of the RMS PD that might result in a classification change. Thus, this request type skips the Classification Analyst review in the RMS workflow.

  3. Straight Replacement - Not Yet in RMS

    • Position previously or currently held by another staff employee.

    • No changes have been made to incumbent's job description.

    • Position has never been filled using RMS.

    • Request cycles through complete RMS workflow including Classification Analyst review.

  4. Update to Fill

    • Position previously or currently held by another staff employee.

    • The position was filled previously using RMS.

    • An existing RMS position description (PD) is used to begin the request.

    • Some changes will be made to the RMS position description that might result in a classification change. Thus, this request type cycles through the full RMS workflow including Classification Analyst Review.

  5. Update to Fill - Not Yet in RMS

    • Position previously or currently held by another staff employee.

    • Some changes have been made to incumbent's job description.

    • Position has never been filled using RMS.

    • Request cycles through complete RMS workflow including Classification Analyst review.


II. Non-Recruitment

  • Used to fill temporary (limited or BYA) staff vacancies only.

  • Hiring Manager identifies the candidate for hire in lieu of the position being posted and advertised.

  • Request cycles through complete RMS workflow including Classification Analyst Review.

  • [Also see Non-Recruitment procedure]


III. Waiver of Recruitment

  • Used in extraordinary circumstances to fill career and contract appointments, as well as, temporary appointments expected to exceed 1000 hours in 12 months.

  • Hiring Manager identifies the candidate for hire in lieu of the position being posted and advertised.

  • Request cycles through complete RMS workflow including Classification Analyst Review.

  • [Also see Waiver of Recruitment procedure]

[Top of Page]