Separation – Interdivision Transfer

I. Summary

A permanent interdivision transfer occurs when an employee ends employment at one division/unit, to accept a new position within the same UC campus location. Employees who voluntarily accept a permanent new position are considered to have resigned their old position. Requirements for the amount of notice required vary, depending upon personnel program.

II. Authority

SHR has the authority to initiate transfer paperwork that will ensure accurate pay and transfer of leave accrual balances once the employee has submitted their letter of resignation and it is acknowledged by the supervisor in writing.

III. Process Overview

A permanent Interdivision Transfer takes place when an employee ends employment at one division/unit, to accept a new position at a different division/unit, within the same UC campus location. Such transfers are normally initiated by the employee’s department as part of a unit reorganization, or in order to avoid a layoff action. 

This process focuses on permanent transfers of employment within UC Santa Cruz, without a break in service. Although an interdivision transfer is not considered a separation from UC employment, it does result in separation activities associated with ending the original appointment.

1. Payroll Administration & Timekeeping processes the appropriate paperwork and data entry, and facilitates accurate pay and transfer of leave accrual balances.

2. The Employee informs supervisor of intent to transfer employment to another unit/division within UC Santa Cruz, and submits resignation and final time record. 
3. The Supervisor acknowledges the resignation in writing, and notifies SHR and unit/division of the employee's intent to transfer employment within UC Santa Cruz.
4. Talent Acquisition gathers/verifies transfer details and completes a UCPath hire template.