Frequently asked questions for COVID Vaccine Issues

Individuals Covered under the SARS-CoV2 Vaccine UC Policy

  1. Who does the SARS-CoV-2 Vaccine Program Interim Policy apply to at UC Santa Cruz? 
    1. The policy applies to all personnel, including staff, faculty, and non-faculty academics, working or learning on-site at any location owned, operated, or controlled by the University of California, Santa Cruz. This includes visiting academics, volunteers, contract employees, and emeriti. This policy does not include students.
  2. What does the SARS-CoV-2 Vaccine Program Interim Policy require of me?
    1. All personnel must receive education about the SARS-CoV-2 vaccine and must either (1) obtain the SARS-CoV-2 vaccine (at UC Santa Cruz or an alternative facility, such as a primary care physician or public health clinic) or (2) submit a signed declination form declining the vaccine. The University will provide an update regarding how to submit a declination form in the coming weeks.
  3. What education does the SARS-CoV-2 Vaccine Program Interim Policy require?
    1. Individuals can review available educational materials on the University of California Health website.
  4. If I obtained the vaccine through UC Santa Cruz, do I need to provide proof that I obtained the vaccine?
    1. Vaccines provided by UC Santa Cruz to personnel are recorded in the Student Health Center’s Electronic Medical Records (EMR) system. No additional documentation is required.
  5. I am obtaining the SARS-CoV-2 vaccine through UC Santa Cruz or through another facility (primary care physician, public health clinic, vaccine fair, local pharmacy, etc.). Will I be paid for the time it takes to receive the vaccine?
    1. Yes. UC Santa Cruz will try to schedule your vaccine during your work time on campus. For non-exempt staff and academic employees, if your vaccine is scheduled during your working time, you may use up to four (4) hours of Emergency Paid Sick Leave ‘21 (EPSL) (for staff) or Emergency Paid Sick Leave ‘21 (EPSL for Academics), or will be given up to four (4) hours of paid release time during your shift to obtain the vaccine. Exempt employees who receive a vaccine during their workday will be paid for a full day of work.
  6. As a non-exempt employee, how do I report the release time for the vaccine on my time record?
    1. Non-exempt employees receiving release time can record up to four (4) hours as time worked on their time record and make a note in the “notes'' section indicating “COVID Vaccine”.
  7. As a non-exempt employee, how do I report using EPSL-qualifying time for the vaccine on my time record?
    1. Non-exempt staff employees using their EPSL to receive their vaccine should record “EPSL” on their time sheets. Staff employees using EPSL should also submit their request for time off using the EPSL Request Form to covid-epsl-group@ucsc.edu.
  8. I have received the vaccine and am experiencing an adverse reaction requiring time off from work. What do I do?
    1. Employees may use their Emergency Paid Sick Leave ‘21 (EPSL) for staff or Emergency Paid Sick Leave ‘21 (EPSL for Academics), sick leave or COVID-admin accruals to cover any time off needed due to receiving the SARS-CoV-2 Vaccine. Supervisors of represented employees may request medical documentation pursuant to the applicable collective bargaining agreement. Supervisors of non-represented employees may request medical documentation to return to work consistent with their current practices. Depending on the severity of an employee’s reaction, employees may be able to submit a workers’ compensation claim. Please email Cindy Delgado at cadelgad@ucsc.edu with any questions.
  9. I work in a unit on campus requiring weekly COVID-19 testing due to a COVID-19 workplace exposure and Cal OSHA guidelines. I have received my SARS-CoV-2 vaccine. Am I still required to participate in weekly testing?
    1. Yes, even if you have been vaccinated, employees working in units requiring COVID-19 testing must still participate in the testing program.
  10. I work in a unit on campus and received my SARS-CoV-2 vaccine. Do I still need to wear a face covering?
    1. Yes. Regardless of vaccination status, all individuals on campus are required to wear a face covering in compliance with the campus’ Interim Public Health Policy.
  11. I’m a student and my family lives with me in family student housing on campus. Will my family members be eligible for the SARS-CoV-2 vaccine through UC Santa Cruz?
    1. At this time, students’ family members are not able to participate through the UC Santa Cruz vaccine program.
  12. I’m a faculty member/employee living with my family members on campus in a leased or purchased property. Will my family members be eligible for the SARS-CoV-2 vaccine through UC Santa Cruz?
    1. At this time, only UC Santa Cruz personnel are eligible to participate in the campus vaccine program; this excludes family members who do not have an independent UCSC affiliation.