Partial-Year Career Positions
I. Summary
Partial-Year Career positions are positions with scheduled periods of time (furloughs), in minimum increments of one work-week and not to exceed three (3) months in each calendar year, during which the incumbents remain employees but are not at work.
During furlough period(s), employees are not on pay status and must take action to continue any benefit coverage(s).
II. Related Policies, Contract Articles and References
- Personnel Policies for Staff Members (PPSM) – employees not covered by a collective bargaining agreement
- Contract Articles – employees covered by a collective bargaining agreement
III. Process Overview
The Supervisor or Departmental HR Liaison notifies their assigned Employee Relations Analyst of employee(s)’s furlough dates in advance of the scheduled furlough period.
The Employee Relations (ER) Analyst or Departmental HR Liaison will initiate the “SHR Employee Annual Notice of Furlough” in DocuSign acting as the “Department Admin” for the purposes of the template. Instructions for initiating the template can be found here.
The ER Analyst will be in receipt of the initiated template in DocuSign and ensure that all information is correct ahead of authorizing the furlough notice by adding their signature. Finished copies will be automatically routed to the employee, their supervisor, and their timekeeper through DocuSign.
Any changes to the furlough period should be communicated immediately to the ER Analyst.