Leave of Absence

I. Summary

The Leave of Absence Coordinator provides staff employees with guidance and counseling on leave entitlements, pay options, and resources. Employees may be eligible for and granted the following leave types including but not limited to:

Family and Medical Leave (FML), Pregnancy Disability Leave (PDL), Supplemental Family and Medical Leave, California Family Rights Act (CFRA)/parental leave, Military Leave, disability leave or personal leave.

II. Authority

The Leave of Absence Coordinator (or designee) within Employee and Labor Relations is responsible for determining eligibility and leave entitlements for staff employees. A Unit Head may approve a personal leave up to one year. Principal Officer approval is required for a leave of absence exceeding one year.

III. Related Policies, Contract Articles and References

1. Personnel Policies for Staff Members (PPSM) - Employees not covered by a collective bargaining agreement
   • Absence from Work Policy
2. Union Agreements - Employees covered by a collective bargaining agreement

IV. Process Overview

• Family and Medical Leave
• Pregnancy Leave
• Intermittent Leave
• CFRA/Parental Leave
• Pay for Family Care and Bonding (PFCB) program effective July 1, 2021
• Personal Leave
• Disability Leave
• Military Leave
• Work Related Injury

V. Forms/Resources

Forms

• Family Medical Leave (FML) Guidelines, Notices, Certifications, & Forms
• Leave of Absence Request Form

Resources

• At Your Service
• Benefits Office
• Catastrophic Leave Donation Program Guidelines and Procedures
• COBRA/Continuation of Group Insurance Coverage
• Department of Labor Fact Sheet on Family Medical Leave Act
• Family Medical Leave Benefits
• Leave Administration Guidelines
• Leave With Pay Benefits Checklist
• Leave Without Pay Benefits Checklist
• Notice of Rights and Obligations under the Federal Family And Medical Leave Act Of 1993