Page Under Review - Change in Vacation Accrual Rate

9/19 Page Under Review -

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I. Summary

The University provides vacation for rest, relaxation, and renewal to career and limited employees who are appointed at 50% time or more for six months or more.

An employee not eligible to earn vacation because their appointment is less than 50% time or short-term may become eligible to earn vacation after six months of continuous service at 50% time or more.

The amount of vacation earned increases with the length of qualifying years of service based upon policy or collective bargaining agreement.

Qualifying service is a month on pay status at half time or more. Service need not be continuous to be counted. Periods of leave with pay, military leave with pay, and leave without pay because of a work-incurred injury or illness, are included in the determination of the length of qualifying service.

All University of California, State of California and California State University service at one-half time or more is counted to determine an employee's qualifying service toward vacation accrual rates. Academic service may be included to determine the length of service, but a service award or increase in a vacation accrual rate is granted only to a staff employee.

II. Related Policies, Contract Articles, and References

  1. Personnel Policies for Staff Members (PPSM) –employees not covered by a collective bargaining agreement

    • Absence from Work Policy

  2. Union Agreements - employees covered by a collective bargaining agreement


III. Criteria

Vacation Credit Tables:

  • Professional and Support Staff (PSS)

  • Managers/Sr. Professionals/Sr. Managers

  • Grandparented PSS Staff

  • Grandparented Sr. Managers

IV. Process Overview


  1. Receives the Service Award Increase Eligibility form and Service Award (as applicable) from SHR.
  2. Notifies employee of the effective date of change in leave accrual rate.
  3. Presents Service Award to employee as appropriate.