Demotion/ Transfer–Voluntary without Open Recruitment
I. Summary
A demotion is a change of an employee from one position to another position, which is in a class with a lower salary range maximum. This can occur through a voluntary action (request from employee). For information about an involuntary demotion action (i.e., corrective/disciplinary action), refer to Involuntary Demotion Procedure.
A lateral transfer is a change of an employee from one position to another in the same class or in another class with the same salary range maximum. An intra-unit transfer may occur without conducting an open recruitment. For represented positions, another position should be left open for recruitment as a result of the intra-unit transfer action.
II. Related Policies, Contract Articles and References
- Personnel Policies for Staff Members (PPSM) – employees not covered by a collective bargaining agreement
- PPSM 2 - Definition of Terms
- PPSM 20 - Recruitment and Promotion
-
Union Agreements– employees covered by collective bargaining agreement
III. Authority
The Unit Head is delegated the authority to approve demotion and transfer actions.
IV. Criteria
Transfers may occur within a unit provided the position from which the employee is transferring has the same salary range maximum as the position to which the person is transferring. An action that would result in a promotion without recruitment is not appropriate.
V. Process Overview
- Employee: Submits written request to voluntarily transfer or demote to another position within the unit.
- Unit Head/Designee/Supervisor: Receives request from employee to voluntarily transfer or demote to another position within the unit. Consults with ER Analyst before proceeding to assure action is in compliance with policy and contract article provisions.
- Unit Head/Designee/Supervisor: Obtains the appropriate approvals to proceed with the action.
- Unit Head/Designee/Supervisor: Completes the UC Santa Cruz Employee Action Request (EAR) form to reflect the action, attaches signed letter from employee requesting transfer or demotion and new job description, signed by the employee and supervisor. Forwards the EAR form and supplemental material to ER Analyst.
- ER Analyst: Reviews EAR form and supplemental material and ensures action is in compliance with policy and contract article provision. Provides EAR and supplemental material to SHR Service Operations Specialist.
- SHR Service Operations Specialist: Enters information. Forwards backup to reviewer as appropriate.
- Reviewer: Reviews action to ensure accuracy
