Separation – Outgoing Interlocation Transfer

I. Summary

A permanent Interlocation Transfer occurs when an employee resigns from their employment at UC Santa Cruz to accept employment at another UC location without a break in service. Employees who voluntarily accept permanent employment at another UC location are considered to have resigned their employment with UC Santa Cruz.

II. Authority

Staff Human Resources has the authority to process a separation action once the employee has submitted their letter of resignation and if reasonable, is acknowledged by the supervisor in writing.

III. Process Overview

This process focuses on permanent transfers of employment within the UC system, without a break in service.

Although an interlocation transfer is not considered separation from UC employment, it does result in separation activities associated with the UC Santa Cruz appointment.

1. The Employee informs their supervisor of intent to transfer employment to another UC campus, and submits resignation and final time record.

2. The Supervisor, if possible, acknowledges the resignation in writing and notifies their Employee Relations Analyst and their timekeeper. Additionally, Supervisor ensures the final UC Santa Cruz timesheet is submitted and approved in CruzPay. If CruzPay is not available, a final paper timesheet must be completed/approved and a PDF copy emailed to the Timekeeper.

3. Timekeeper processes the appropriate transfer action and coordinates with the central Payroll Office to ensure accurate pay and transfer of leave accrual balances.

4. Talent Acquisition communicates with the employee to verify their hire date

5. Talent Acquisition communicates with the other campus to coordinate the following:

   1. Separation and hire date
   2. Ending of payroll deductions (if applicable)
   3. Transfer of I-9 profile in Tracker (if applicable)
   4. Transfer of personnel file

IV. Forms/Resources

Forms

• Background Investigation No Longer Interested (NLI) Form
  The Department of Justice must be notified that subsequent information is no longer required for an employee/volunteer/academic student who previously completed a criminal history background check.
  Attention: The no longer interested form (NLI) has been retired. Please contact the Payroll Administration Team (PAT) and notify them about all terminations for staff and students. They will update the background team to process an NLI. The background team will need to be notified for any volunteers and academic students to remove the background checks from the Department of Justice. A notice must be received to stay in compliance but this form is no longer used.

Resources

• Benefits Office

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