Separation – Retirement

I. Summary

Employees who voluntarily separate from employment are considered to have resigned their University employment.

A voluntary separation occurs when an employee resigns from University employment due to retirement.

II. Related Policies, Contract Articles and References

  1. Personnel Policies for Staff Members (PPSM) - employees not covered by a collective bargaining agreement

    • PPSM 61 - Release from Limited or Casual/Restricted Positions

  2. Union Agreements - employees covered by a collective bargaining agreement

III. Authority

SHR has the authority to process separation paperwork once the employee has submitted their letter of resignation and it is acknowledged by the supervisor in writing; when a limited or casual/restricted appointment ends; when the employee retires; or when the employee fails to report to work as scheduled for five consecutive working days and the notice of intent and response period has ended.

IV. Process Overview

Retirement is considered to be a Voluntary Separation from the University.

Voluntary Separation with Retirement occurs when an employee of the University decides to end all campus affiliated jobs.

  1. The Employee submits a resignation/retirement letter and final time record to their supervisor.
  2. The Supervisor if feasible, acknowledges the resignation, and notifies their Payroll Administration & Timekeeping Specialist.
  3. Payroll Adminstration & Timekeeping processes the separation paperwork and final paycheck.

V. Forms/Resources


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