Intermittent Leave

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V. Process Overview: Intermittent Leave

Intermittent Leave is Family and Medical Leave (FML) leave taken in separate periods of time due to a single illness or injury as determined by the health care provider of the individual, rather than one continuous period of time. Leave may include periods from an hour or more to several weeks. Examples of intermittent leave would include leave taken on an occasional basis for medical appointments, or leave taken several days at a time spread over a period of six months, such as for chemotherapy.

A reduced work schedule is one that reduces the usual number of hours per workweek, or hours per workday, of an employee for reasons outlined under intermittent leave for a specified period of time. An employee may elect or be required to use accrued sick leave, vacation, compensatory time off to cover the time off.

Refer to the appropriate personnel policy or contract article for more information. Only the time actually spent on the intermittent or reduced leave schedule shall be counted towards the employee's entitlement of 12 workweeks in any 12-month period.

  1. The Employee notifies their supervisor of need for intermittent leave or reduced work schedule.

  2. The Supervisor consults with the Leave of Absence Coordinator as needed and discusses request for intermittent leave or reduced work schedule with their employee.

  3. The Employee completes the Record of Reduced Work/ Intermittent Leave Schedule form and forwards to their supervisor.

  4. The Supervisor approves, obtains the appropriate signatures and forwards to the Leave of Absence Coordinator.

  5. The Leave of Absence Coordinator receives the Reduced Work/Intermittent Leave Schedule form and forwards it to the SHR Operations Specialist who ensures that employees schedule is recorded correctly in time reporting systems and that pay is accurately generated.

Revised August 2015