Separation – Resignation

I. Summary

Employees who voluntarily separate from employment are considered to have resigned, retired or abandoned their University employment.

An employee who is appointed to a limited or casual/restricted position is automatically terminated as of the last day of the appointment, unless there is an earlier separation or a formal extension of the appointment in writing.

II. Related Policies, Contract Articles and References

  1. Personnel Policies for Staff Members (PPSM) - employees not covered by a collective bargaining agreement

    • PPSM 3 - Types of Appointments

    • PPSM 64 - Termination and Job Abandonment
  2. Union Agreements - employees covered by collective bargaining agreements

III. Authority

The unit has the authority to process separation paperwork once the employee has submitted their letter of resignation and it is acknowledged by the supervisor in writing; when a limited or casual/restricted appointment ends or when the employee retires.  If an employee fails to report to work as scheduled and in accordance with Policy and Collective Bargaining Agreements, the manager/supervisor should contact their ER Analyst.

IV. Process Overview

Resignation is considered to be a Voluntary Separation from the University.

Voluntary Separation occurs when an employee of the University decides to end all campus affiliated jobs.

If resignation is a result of accepting another UC position, see Interlocation and Intradivision Transfer Procedures.

  1. The Employee submits a resignation letter and final time record to their supervisor.

  2. The Supervisor if feasible, acknowledges the resignation, and notifies their SHR Operations Specialist (SHR)

  3. SHR Operations processes the separation paperwork and final paycheck.

V. Forms/Resources


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