Separation – Resignation

Voluntary Termination – Resignation

I. Summary

Employees who voluntarily terminate from employment are considered to have resigned, retired or abandoned their University employment.

An employee who is appointed to a contract, limited, per diem, or casual/restricted job is automatically terminated as of the last day of the job, unless there is an earlier termination or a formal extension of the job in writing.

II. Related Policies, Contract Articles and References

Personnel Policies for Staff Members (PPSM) - employees not covered by a collective bargaining agreement
- PPSM 3 - Types of Appointments
- PPSM 64 - Termination and Job Abandonment
Union Agreements - employees covered by collective bargaining agreements

III. Authority

The unit has the authority to accept the employee’s letter of resignation. Before a contract, limited, per diem, or casual/restricted job expires, the unit has the authority to request a job extension.

IV. Process Overview

Resignation is considered to be a Voluntary Termination from the University.

Voluntary Termination occurs when an employee of the University decides to end a campus affiliated job.

If an employee fails to report to work as scheduled and in accordance with Policy and Collective Bargaining Agreements, the manager/supervisor should contact their ER Analyst.

If resignation is due to retirement, see Retirement.

If resignation is a result of accepting another UC job at another UC location, see Interlocation Transfer.

The Employee submits a resignation letter and final time record to their supervisor with a copy to their SHR Operations Specialist.
The Supervisor acknowledges the resignation, and notifies their SHR Operations Specialist immediately.
SHR Operations processes the termination paperwork and final paycheck.