Staff Separation - General Off-Boarding

l. Summary

It is in the University’s interest to effectively manage the departure of staff employees when separating from employment. This off-boarding process can help to ensure the:

• Security of property and information
• Completion of required exit tasks
• Business continuity upon the employee’s departure
• Transition with staff and clients
• Collection of information and insights about the UCSC employment experience

ll. Related Policies, Contract Articles and References

1. Personnel Policies for Staff Members (PPSM) - employees not covered by representation
   • PPSM 60 - Layoff and Reduction in Time from
     Professional & Support Staff Career Positions
   • PPSM-64 Termination and Job Abandonment  
2. Contract Articles - employees covered by representation

lll. Process

1. When a letter of resignation is received and/or the Unit/Department initiates a final separation action (Termination/Dismissal (PSS or MSP), Medical Separation, Layoff, Job Abandonment, etc.):The Unit/Department informs employee that all University property and electronic resources, access and documents must be returned/ secured upon separation and discuss transition plan and transfer of informationThe Unit/Department completes the Supervisor Checklist for Off-boarding Employees and Background Investigation No Longer Interested (NLI) Form
2.  and returns them to mailstop: Staff Human Resources-Operations on the last day that the employee will be in the workplace
3. The Unit/Department establishes and communicates, to all staff, plan for short and long term plans to complete work 

IV. Forms/Resources

• Supervisor Checklist for Off-boarding
• Video-Successful Offboarding
• Staff Exit Interview Program