Work Environment
Make sure your new employee’s work area is set up before the first day. First impressions count, so providing your new employee with a work area that is in “move-in” condition matters. You may want to include a welcome packet of information about your department, UC Santa Cruz, and the local area.
Location & Setup (as applicable)
- Determine designated space (e.g., locker, workbench, cubicle, office)
- Organize and clean designated space
- Make arrangements for furniture (e.g., chair, stool, desk, file cabinet)
- Order office/cubicle nameplate
- Label mailbox
- Make sure supplies and equipment are available
- Arrange for keys or other means of access to the designated space (e.g., building, lab, office, locker room)
- Order business cards
- Address clothing and equipment requirements
- Update phone lists, department directories, organizational charts
- Provide copies for new employee
- Preparations that are nice to do (e.g., provide a sign welcoming your new employee to the team; bring flowers or a plant to make the work area more inviting.)
Computer Setup & IT Services
- Prepare Workstation: Submit an IT Request ticket if need be (or to the ticketing system used in your unit if you happen to be in SOE or SocSci). If purchasing a new computer, purchase information can be found at https://its.ucsc.edu/standard-desktop-support/standard-computers.html. Consult with your division/department to see if they have a different procedure for computer purchases.
- New office: Your facilities coordinator can request a network jack and telephone to be installed at https://its.ucsc.edu/network/.
- Telephone services: Have your facilities coordinator request a name change on the existing telephone or order a new phone if necessary.
- If applicable, arrange for mobile devices (e.g., cell phone, pager, radio).
- Review Record Access Notice.