Work Environment

Make sure your new employee’s work area is set up before the first day. First impressions count, so providing your new employee with a work area that is in “move-in” condition matters. You may want to include a welcome packet of information about your department, UC Santa Cruz and the local area.

Location & Setup (as applicable)

• Determine designated space (e.g., locker, workbench, cubicle, office)
• Organize and clean designated space
• Make arrangements for furniture (e.g., chair, stool, desk, file cabinet)
• Order office/cubicle nameplate
• Label mailbox
• Make sure supplies and equipment are available
• Arrange for keys or other means of access to the designated space (e.g., building, lab, office, locker room)
• Order business cards
• Address clothing and equipment requirements
  • Personal protective equipment and protective work clothing
  • Uniforms
• Update phone lists, department directories, organizational charts
  • Provide copies for new employee
• Preparations that are nice to do (e.g., provide a sign welcoming your new employee to the team; bring flowers or a plant to make the work area more inviting.)

Computer Setup & IT Services

• Prepare Workstation: Submit an IT Request (itrequest.ucsc.edu) ticket if need be (or to the ticketing system used in your unit if you happen to be in SOE or SocSci). If purchasing a new computer, purchase information can be found at https://its.ucsc.edu/standard-desktop-support/standard-computers.html. Consult with your division/dept to see if they have a different procedure for computer purchases.
• New office: Your facilities coordinator can request a network jack and telephone to be installed at https://its.ucsc.edu/network/.
• Telephone services: Have your facilities coordinator request a name change on the existing telephone or order a new phone if necessary.
• If applicable, arrange for mobile devices (e.g., cell phone, pager, radio).
• Review Record Access Notice https://rim.ucsc.edu/governance/RecordsAccessNotice.html.

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