Work Environment

Make sure your new employee’s work area is set up before the first day. First impressions count, so providing your new employee with a work area that is in “move-in” condition matters. You may want to include a welcome packet of information about your department, UC Santa Cruz, and the local area.

Location & Setup (as applicable)

• Prepare any requested workplace accommodation. See process to Request Employee Accommodation with Disability Management Resources
• Prepare space and furniture
• Order a nameplate
• Gather basic supplies and equipment
• Order keys and/or access/id badge
• Order name badge and business cards
• Order uniforms, protective clothing, and equipment. Label mailbox
• Update phone lists, department directories, databases, and organizational charts
• Prepare a welcome sign, welcome packet, and/or other department items (e.g. potted plant, department mug, etc.)

Computer Setup & IT Services

• Submit an IT Request (itrequest.ucsc.edu) ticket if needed (or ticket through ticketing system used in your unit if you happen to be in SOE or SocSci)
• If purchasing a new computer, purchasing information can be found on the ITS website. Consult with your division/ department to see if they have a different procedure for computer purchases
• Telephone services: Have your facilities coordinator request one of the following:
  • A name change on the existing telephone
  • Order a new phone if necessary
  • New office - your facilities coordinator can request a network jack and telephone to be installed
• If applicable, arrange for mobile device(s) (e.g. cell phone, pager, radio)
• Refer to your department’s process to get UCSC equipment assigned to your new employee.

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