Notice Requirements

The University shall provide notice to AFSCME prior to entering, extending, or renewing a contract that includes Covered Services at or above $100,000. This notice requirement exists when the contract is anticipated to be $100,000 or more, OR when the total spend (across multiple contracts) with a single vendor is expected to be $100,000 or more.

• When a Request for Proposal (RFP) is to be issued, the University will provide a copy of the RFP to AFSCME at the time it is issued.
• When a RFP is not issued, the University will provide non-privileged information pertaining to the contract at least thirty (30) calendar days prior to entering into, extending or renewing the contract. 

AFSCME will have fourteen (14) calendar days from the date of the Notice to request a meeting to provide alternatives to mitigate or avoid the need to contract out or present such alternatives in writing.  If they do not request to meet or submit a written request in response to a Notice within fourteen (14) calendar days, the University may proceed with the contract. 

If AFSCME provides alternatives to contracting out, the University has fourteen (14) calendar days to consider any alternatives proposed by AFSCME and adopt where feasible. If the University considers the alternatives proposed by AFSCME and adopts them, where feasible, the University may proceed with the contract.

Should AFSCME request to hold a meeting or provide a written response to the notice issued, the University will hold the meeting and/or respond to any written request from AFSCME within forty-five (45) days. The University may not proceed with contracting out until the University holds the meeting and/or provides a written response.