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Recruiting Roles

Talent Acquisition Consultant (TAC)

Member of the central Talent Acquisition office in Staff Human Resources. Talent Acquisition works with Hiring Managers to initiate recruitments, consult on recruitment planning and fair hiring practices, and complete job offers and hiring. Specifically, the TAC will:

  • Review recruitment and job offer requests and forward for additional review & approval
  • Review pending job descriptions, assist with critical position identification, confirm suitability of special conditions of employment
  • Assist in developing supplemental questions 
  • Review posting details, and post approved job openings
  • Consult with departments regarding recruitment plan details
  • Facilitate preferential rehire and special reassignment processes, as appropriate
  • Provide guidance and consultation on fair hiring and recruitment practices and guidelines
  • Review job offer details, and post approved job offers
  • Confirms completion of recruitment documents and records, extend job offers, initiate background checks
  • Completes hiring, contingent worker and interlocation transfer actions in UCPath.
  • Schedules employees for new hire/rehire onboarding

Talent Acquisition Admin Assistant (TA Admin)

Member of the central Talent Acquisition office in Staff Human Resources. Support Hiring Managers and TACs complete recruiting and hiring activity. Specifically, the TA Admin will:

  • Review posting details and post recruitments to the candidate gateways
  • Process requests for advertising and coordinate ad placement
  • Support job seekers and applicants with the application process
  • Facilitate preferential rehire process as appropriate
  • Create a Recruitment Document Suite (RDS) and provide recruitment documents and tools, and RDS instructions to the hiring unit
  • Facilitate all first-day onboarding activites and employment process compliance
  • Oversee completion of post-hire and post-onboarding tasks, including approval of hire templates, statusing applicants and candidates in TAM, tracking onboarding paperwork completion and all post-onboarding communications and follow up with new and rehired employees
  • Manage intralocation transfer appointment paperwork
  • Support ongoing inquiries related to the Recruitment Document Suite

Hiring Manager (HM)

The Hiring Manager (HM) is in a position of authority to plan and conduct recruiting and hiring activities. The HM is often the Supervisor of the position to be filled, but may act as a delegate under direction of the Supervisor.

HM responsibilities include the following: 

  • Determines whether or not to chair the search committee, and if not, designates a committee chair and selects search committee members
  • Determines the overall recruitment plan
  • Determines the role of the search committee
  • Ensures the committee chair has completed the mandatory Fair Hiring training
  • Ensures the search is conducted according to local fair hiring practices
  • Determines priorities regarding qualifications for the position and communicates those clearly to the committee 
  • Ensure all recruitment records are assembled, completed, and submitted in a timely fashion as required by Talent Acquisition

All Hiring Managers and designees should review the Fair Hiring Guidelines prior to recruitment activity.

Please visit our Recruitment Training page to understand any training requirements for the Hiring Manager. 

 

Recruitment Approver (RA)

The Recruitment Advisor (RA) is responsible for approving recruitment requests and job offers for their department. Each division should have at least one primary and one back-up RA and may have no more than four. Principal Officers or their designees assign the RA role to members of their division via email to shrhelp@ucsc.edu. No specific training is required for this role.

Recruitment Approvers will receive email notifications from the SHR TA Job Opening Request form in IT Request, and take action to complete the following:

  • Review and approve new job opening requests 
  • Review and approve new job offer requests, including: 
    • Offers at above the minimum salary
    • Moving expenses, etc.

Search Committee Members

Search committees are advisory to the Hiring Manager. The role of the search committee is determined by the HM and should be communicated clearly to search committee members. A search committee can provide recruitment support in a variety of ways. For more information on search committees, click HERE.

Committee members may participate in all or some of the following activities: 

  • Screen all applications routed for review
  • Documentation of the applicant screening process and selection outcomes
  • Assist with timely communication to applicants of final status 
  • Provide full documentation of recruitment processes and activities

All Search Committee members are expected to review our Fair Hiring Guidelines prior to involvement in recruitment activity.

Please visit our Recruitment Training page to understand any training requirements for Search Committee members.