Recruiting and Hiring Resources

The newest tool in the recruiting and hiring processes at UC Santa Cruz is the Talent Acquisition Management system (TAM), which is an application within UCPath. TAM is used to facilitate the recruiting and hiring of staff positions. To search and apply for staff jobs, the general public will use the External Candidate Gateway in TAM. UC Santa Cruz employees will use the Internal Candidate Gateway, which is located within UCPath. Both TAM Candidate Gateways may be accessed by visiting jobs.ucsc.edu.

In this section, we’ve provided detailed information about our current recruiting tools and processes, as well as links to recruitment related information.

It is the Hiring Managers (HM) responsibility to ensure all Search Committee members have reviewed our Fair Hiring Guidelines. HM's and Search Committee Chairs must complete the Fair Hiring training before conducting a recruitment and must renew their training every three years.

PLEASE NOTE: Prior to requesting a recruitment with Talent Acquisition, you will need to have a position # and ensure the job description is up to date. As of September 2022, Job Builder will be used to submit a Position Control Request and maintain all job descriptions (formerly in ServiceNow). Please visit the Job Builder web page for more information and a link to log into Job Builder. The classification and reclassification of positions are managed by the Compensation Team within the Staff Human Resources Department. Once you have an updated position #/description, you can move forward with requesting a recruitment with the Talent Acquisition Team.

Talent Acquisition OFFICE HOURS - Tuesdays @ 11:00 am - 12:00 pm

Bring your recruiting questions to our drop in office hours every Tuesday. You can find the ZOOM link in the Overview of RDS Forms & Instructions.  

Recruiting Process

• • • Requesting a Recruitment
    • Routing & Requesting Applications
    • Applicant Screening
    • Job Offers
    • Applicant Statusing & Communications 
    • Recruitment Document Suite / Records

Recruiting Roles

• • • Talent Acquisition
    • Hiring Manager
    • Recruitment Approver
    • Search Committee Members

Recruitment Related Resources

• Advertising
• Supplemental Questions (for applicant screening) to use in Job Postings
• Criminal History Background Checks
  • Livescan Fingerprinting
  • No Longer Interested (NLI) Form
• Fair Hiring Guidelines
• Filing a Vacancy
• Recruitment Training
• Reference Check Guidelines 
• Request for Waiver of Recruitment form
• Search Firm Guidelines & Procedures
• Turn Around Times
• Recruitment FAQ’s
• View Existing IT Requests in ServiceNow
  • Select "Ticket Status" to see your open requests.
• Resources and Forms Locator
  • New Recruitment Requests and Job Offers
    • Position Control Request - Use the Job Builder tool to create a new position or update an existing position or job description. Positions track details for a specific job in a specific department, location, union, and funding source regardless of whether an incumbent exists.
    • Job Opening Request Form - Used by the hiring unit to request a new job opening (open recruitment, campus only recruitment, non-recruitment, waiver of recruitment) and to identify selected candidate(s).