A-Z Form Finder

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

Note - We have updated our forms for accessibility. To ensure you get the latest version, refresh your browser upon opening a recently opened document. For best performance, rather than using your browser, download the form and open it using Adobe Acrobat Pro.

Tips for Using PDF Forms


  • Alien (Resident & Non-Resident) Forms     (Link)
    Links to an index page that provides links to several payroll-related forms for resident and non-resident alien employees, including associated instructions and guidelines.   

  • Applicant Screening Matrix     shr-1440.xls
    Used for evaluation of applicants based upon review of application materials or interview dialog. For more information contact a Recruitment Specialist.

  • Applicant Selection Log (ASL)     shr-1450.doc
    Used to document interviewees and alternates, and reasons for non-selection of all other applicants under consideration. For more information, see Recruitment. 



[ Top of Page]




  • Employee Action Request (EAR) Form     shr-1250.pdf
    10/01/19 - Special Note: The EAR paper form has been discontinued, please see the simplified, online process information below:

    • Employee Action Request (EAR) Online Tool
      For use by departments when requesting a personnel action (i.e. reclassification review, salary increase, or other action). See Employee Action Request (EAR)     

  • Employment Opportunities Flyer Template     shr-1920.doc
    Used to create Employment Opportunities Flyer. Also see additional information regarding Recruitment Advertising Resources.      

  • Exit Interview E-mail Template     shri-9028.doc
    UCSC Staff Exit Interview E-mail Template for use by Employee & Labor Relations Analysts only.      

[ Top of Page]



  • Grievance     (Link)
    Grievance information can be found under the appropriate contract links at our "Staff" and "Academics" sections of the "Labor Agreements and Policy-Covered Employees" page.   

[ Top of Page]





[ Top of Page]



  • New Employee Information     shr-1950.pdf
    This document contains general employment information for new employees.            

  • New Employee- Supervisor Checklist    New-Employee-Onboarding-Checklist-for-Supervisors.pdf
    This document is being provided to the supervisor and/or designee to assist in the orientation process of a new employee.      

  • New Student Employee Information     shr-1990.pdf
    This document contains important information for student employees and their supervisors
    (This form is under revision as of 6/29/18. If you need this form, please contact shrweb-group@ucsc.edu)   


  • Onboarding Toolkit
    Onboarding provides employees with the necessary tools, resources, and support, so that they may have confidence in the University, and their own ability to achieve success.

  • Off-boarding Checklist for Supervisors      shr-1965.pdf
    This checklist provides clear guidance for the separation of an employee on or before their separation date. Supervisors are expected to review this checklist with their employees on or before the date of separation. Please mail completed forms to mailstop: Staff Human Resources – Operations.
  • Overtime Election Forms     
    A list of overtime election forms and additional information regarding the Compensatory Time Off.      




  • Recruitment Ad Template     shr-1970.doc
    Contains standard ad copy used to create UCSC employment ads. Ads placed by Employment will utilize this format unless otherwise requested. For more information, see Recruitment Advertising Resources.      

  • Reduced Fee Application Form     shr-1380.pdf
    Application to receive reduced training fees for participating training programs. For career staff employees who have worked 6 months or more and completed probation, faculty and non-senate academic appointees who have worked at least 50% time for 6 months or more, and retirees. [Guidelines]

  • Reference Check Form  (Conducting reference checks is highly encouraged)  reference-check-form.pdf
    Helps verify the claims made by applicants in their interview and supports more informed hiring decisions. U sing a  form  and standard questions, allows a fair process for the collection of the same information for every candidate.    
  • RMS Account Application Form     shr-2039.pdf
    Completion of this form is required before access to the Recruitment Management System (RMS) will be granted. Note: All applicants are also required to complete a user specific training before being issued an account.      

  • RMS Worksheet: Job Offer - Open/Campus-Only Recruitments     shr-2002.pdf
    Used by the hiring unit to document the terms and conditions of the offer to the selected candidate and the reasons why other interviewed candidates were not selected. For more information see Recruitment.      

  • RMS Worksheet: Non-Recruitment     shr-2003.pdf
    Used by the hiring unit to fill a temporary staff vacancy through non-recruitment. For more information, see Non-Recruitment.      

  • RMS Worksheet: Open/Campus-Only - all types except Straight Replacement     shr-2000.pdf
    Used by the hiring unit to initiate a request to fill a staff vacancy through Open or Campus-Only Recruitment. If you are requesting a straight replacement previously recruited for in RMS use RMS Worksheet: Open/Campus-Only - Straight Replacement. For more information, see Recruitment.      

  • RMS Worksheet: Open/Campus-Only - Straight Replacement     shr-2001.pdf
    Used by the hiring unit to initiate a request to fill a staff vacancy through Open or Campus-Only Recruitment that has previously been recruited in RMS, and no changes were made to the job description. Use RMS Worksheet: Open/Campus-Only - all types except Straight Replacement for all other recruitment requests. For more information, see Recruitment.      

  • RMS Worksheet: Supplemental Job Offers - Non-Recruitment or Waiver of Recruitment     shr-2005.doc
    Used by the hiring unit when requesting more than one hire from a Non-Recruitment or Waiver of Recruitment. This form should be used in conjunction with the RMS Worksheet: Non-Recruitment or the RMS Worksheet: Waiver of Recruitment.      

  • RMS Worksheet: Waiver of Recruitment     shr-2004.pdf
    Used by the hiring unit to fill a vacancy through a waver of recruitment. For more information, see Waiver of Recruitment.      


[ Top of Page]


  • Telecommuting Sample Agreement     shr-1280.pdf
    Sample telecommuting agreement for UCSC employees.

  • Termination Templates
    For forms/templates associated with or related to Termination, please consult your Employee Relations Analyst .
  • Timesheet - Biweekly     shr-1240A.pdf
    Is an official internal record used by biweekly employees to record hours worked, overtime/CTO accrual, and other information needed to support compensation. See Attendance, Leave Use and Accrual Records for more information.
  • Timesheet - Monthly Exempt     shr-1230.pdf
    Is an official internal record used by exempt employees to record absences of more than a day and to track leave balances. See Attendance, Leave Use and Accrual Records for more information.
  • Trial Employment Sample Letter - Non-Represented     shr-1300.doc
    Template letter used when placing a preferential rehire candidate into a Professional and Support Staff (PSS) career position.

  • Trial Employment Sample Letter - Represented     shr-1310.doc
    Template letter used when placing a preferential rehire candidate into a career position covered by a collective bargaining agreement.



  • Volunteer Agreement Letter     shr-1660.pdf
    Required for employees volunteering services within their division/department — services may not be the same as those for which the employee is paid by the University. For more information, see Volunteers.        

  • Volunteer Waiver and Election of Workers' Compensation Form     (Link)
    To be used by persons not employed by UCSC who are providing volunteer services for UC benefit.      




A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

[ Top of Page]