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  • Background Investigation No Longer Interested (NLI) Form
    Used to notify the Department of Justice that subsequent information is no longer required for an employee/volunteer who previously completed a criminal history background check.
  • Attention: The no longer interested form (NLI) has been retired. Please contact the Payroll Administration Team (PAT) and notify them about all terminations for staff and students. They will update the background team to process an NLI. The background team will need to be notified for any volunteers and academic students to remove the background checks from the Department of Justice. A notice must be received to stay in compliance but this form is no longer used.

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  • Discrimination Complaint Form     (Link)
    For employee use when reporting a complaint to the Office for Diversity, Equity, and Inclusion (EEO/AA). Also see Filing a Complaint.

  • DocuSign     (Link)
    DocuSign allows you to send, sign, and manage documents electronically including legally binding signatures to official university forms. DocuSign only works with your CruzID email address, it will NOT work with Google email aliases. If you have another email address (@ucolick.org, @soe.ucsc.edu, or @scipp.ucsc.edu), please note they will not work with DocuSign for sending or receiving documents. If you have received a DocuSign email to your Google email alias, please notify the sender and have them resend it to your CruzID email address.

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  • New Employee Onboarding Checklist     Google template (select "File" then "Make a copy")
    This document is being provided for new and returning employees to track required and optional tasks associated with their new employment at UCSC.

  • NLI - Background Investigation No Longer Interested Form
    Used to notify the Department Of Justice that subsequent information is no longer required for an employee/volunteer who previously completed a criminal history background check.
    Attention: The no longer interested form (NLI) has been discontinued. Please contact the Payroll Administration Team (PAT) and notify them about all terminations for staff and students. They will update the background team to process an NLI. The background team will need to be notified for any volunteers and academic students to remove the background checks from the Department of Justice. A notice must be received to stay in compliance but this form is no longer used.

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  • Performance Appraisal and Development Forms
    Beginning with the 2019-20 appraisal call, all staff (represented and policy-covered) should be appraised using ePerformance, the new electronic form.

  • Personnel File Access Request  -  shr-1360.pdf
    Used by current staff employees to request access to their personnel file from Staff Human Resources. Requests for files from service centers must be made directly to the service center. Former staff must submit record requests to Information Practices. Academic employees should contact Academic Personnel.

  • Position Control Request Form     (Online Tool)
    Use the Job Builder tool to create a new position or update an existing position or job description. Positions track details for a specific job in a specific department, location, union, and funding source regardless of whether an incumbent exists.

  • Proof of Service Form  -  shr-1370.pdf
    To be completed with original and copies when proof of service or statement of delivery or mailing is required.    

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  • Recruitment Ad Template     Google template (select "File" then "Make a copy")
    Contains standard ad copy used to socialize UC Santa Cruz employment opportunities. For more information, see Recruitment Advertising.      

  • Reduced Fee Application Form  -  link
    Application to receive reduced training fees for participating training programs. For career staff employees who have worked 6 months or more and completed probation, faculty and non-senate academic appointees who have worked at least 50% time for 6 months or more, and retirees. For more information, please visit Career Staff Reduced Fee Program.

  • Reference Check Form     reference-check-form.pdf
    Helps verify the claims made by applicants in their interview and supports more informed hiring decisions. Using a form and standard questions, allows a fair process for the collection of the same information for every candidate.

  • Retired Employee Approvals Form (UBEN 138) (pdf)
    UCRP Waiver and Release Form, including guidelines for reemployment after retirement.

  • UCRP Reemployed Retiree Notification Form (UBEN 1039) (pdf)
    UCRP Waiver and Release Form, including guidelines for reemployment after retirement.

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  • SB820 Exception Report     sb820-exception-report.pdf
    Contracting out for Service Unit (SX) job classifications, or covered services, in a building identified as SB820 is prohibited per California Education Code 92495. Along with a contracting out request, the SB820 Exception Report must be completed and submitted to the Vice Chancellor for Finance, Operations and Administration to be considered for approval.
  • Separation Templates
    For forms/templates associated with or related to Separations, please consult your Employee Relations Analyst.

  • Service Credit Verification Request  -  shr-1650.pdf
    Used by UCSC employees to request verification of previous employment with another UC campus or California state agency.

  • Staff Appreciation and Recognition Plan (STAR) Award Nomination Spreadsheet
    To be used in conjunction with the STAR Plan Guidelines.

  • Supervisor Checklist for Onboarding New Employees     (.pdf)
    This checklist provides clear guidance for the onboarding of an employee throughout their first year and is a companion to our Supervisor Onboarding Toolkit web pages.

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  • UC Benefits Forms     (Link)
    University of California At Your Service provides benefits forms & publications.      

  • UCSC Routine Telecommuting/Remote Work Agreement
    Outlines agreed-upon conditions, requirements and expectations to ensure successful telecommuting and remote work arrangements. This document is prepared jointly by the employee and manager and subject to the department head/senior manager’s approval.

  • Unemployment Insurance Termination Report     (Link)
    Unemployment Insurance Termination Report to be completed by the department(s) for all separating employees.         

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  • Waiver of Recruitment Request Form  (Link)
    Hiring Units will use this form to provide justification and request the hire of an identified candidate (in lieu of an open recruitment). A waiver of recruitment may be approved only in exceptional circumstances and must be based upon extraordinary business necessity. A waiver of recruitment requires documentation that addresses the reasons why conducting a competitive recruitment would cause the department undue hardship in meeting its goals.

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