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Note - We have updated our forms for accessibility. To ensure you get the latest version, refresh your browser upon opening a recently opened document. Some forms are accessible through Adobe Acrobat. For more information and instructions on how to install Adobe Acrobat, please reference the ITS Webpage.

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  • Discrimination Complaint Form     (Link)
    For employee use when reporting a complaint to the Office for Diversity, Equity, and Inclusion (EEO/AA). Also see Filing a Complaint.

  • DocuSign     (Link)
    DocuSign only works with your CruzID email address, it will NOT work with Google email aliases. If you have another email address (@ucolick.org, @soe.ucsc.edu, or @scipp.ucsc.edu), please note they will not work with DocuSign for sending or receiving documents. If you have received a DocuSign email to your Google email alias, please notify the sender and have them resend it to your CruzID email address.

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  • Job Description Template  -  shr-1272.doc
    Use when creating or reclassifying union-represented positions. For instructions, please refer to the Guide to Writing Job Descriptions. See Career Tracks for creating, updating, or reclassifying non-represented employees. 

  • Job Opening Request Form     (Link)
    Used by the hiring unit to request a new job opening (open recruitment, campus only recruitment, non-recruitment, waiver of recruitment) and to identify selected candidate(s).

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  • Off-boarding Checklist for Supervisors  -  shr-1965.pdf
    This checklist provides clear guidance for the separation of an employee on or before their separation date. Supervisors are expected to review this checklist with their employees on or before the date of separation. Please mail completed forms to mailstop: Staff Human Resources – Operations.

  • Overtime Election Forms Page     
    A list of overtime election forms and additional information regarding the Compensatory Time Off.

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  • Performance Appraisal and Development Forms
    Beginning with the 2019-20 appraisal call, all staff (represented and policy-covered) should be appraised using ePerformance, the new electronic form.

  • Personnel File Access Request  -  shr-1360.pdf
    Used by current and former staff employees to request access to their personnel file from Staff Human Resources. Requests for files from Academic Personnel Office (APO) and Staff Human Resources Business Administration must be made directly to their respective offices. Academic employees should contact the Academic Personnel Office.    

  • Position Control Request Form     (Online Tool)
    Use this form to create a new position or update an existing position for UCPath. Positions track details for a specific job in a specific department, location, union, and funding source regardless of whether an incumbent exists.  

  • Proof of Service Form  -  shr-1370.pdf
    To be completed with original and copies when proof of service or statement of delivery or mailing is required.    

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  • Recruitment Ad Template  -  shr-1970.doc Google template (select "file" then "make a copy")
    Contains standard ad copy used to create UCSC employment ads. Ads placed by Employment will utilize this format unless otherwise requested. For more information, see Recruitment Advertising Resources.      

  • Reduced Fee Application Form  -  link
    Application to receive reduced training fees for participating training programs. For career staff employees who have worked 6 months or more and completed probation, faculty and non-senate academic appointees who have worked at least 50% time for 6 months or more, and retirees. For more information, please visit Career Staff Reduced Fee Program.

  • Reference Check Form     reference-check-form.pdf
    Helps verify the claims made by applicants in their interview and supports more informed hiring decisions. Using a form and standard questions, allows a fair process for the collection of the same information for every candidate.

  • Retired Employee Approvals Form (UBEN 138) (pdf)
    UCRP Waiver and Release Form, including guidelines for reemployment after retirement.

  • UCRP Reemployed Retiree Notification Form (UBEN 1039) (pdf)
    UCRP Waiver and Release Form, including guidelines for reemployment after retirement.

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  • Telecommuting Agreement
    Outlines agreed-upon conditions, requirements and expectations to ensure successful telecommuting and remote work arrangements. This document is prepared jointly by the employee and manager and subject to the department head/senior manager’s approval.

  • Termination Templates
    For forms/templates associated with or related to Termination, please consult your Employee Relations Analyst.

  • Timesheet - Biweekly
    Is an official internal record used by biweekly employees to record hours worked, overtime/CTO accrual, and other information needed to support compensation. For assistance and to receive a copy, please consult your Timekeeper.

  • Timesheet - Monthly Exempt
    Is an official internal record used by exempt employees to record absences of more than a day and to track leave balances. For assistance and to receive a copy, please consult your Timekeeper.

     

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  • UC Benefits Forms     (Link)
    University of California At Your Service provides benefits forms & publications.      

  • Unemployment Insurance Termination Report     (Link)
    Unemployment Insurance Termination Report to be completed by the department(s) for all separating employees.         

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