A-Z Form Finder

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z


Note - We have updated our forms for accessibility. To ensure you get the latest version, refresh your browser upon opening a recently opened document. For best performance, rather than using your browser, download the form and open it using Adobe Acrobat Pro.

Tips for Using PDF Forms

A

  • Alien (Resident & Non-Resident) Forms     (Link)
    Links to an index page that provides links to several payroll-related forms for resident and non-resident alien employees, including associated instructions and guidelines.

B

[ Top of Page]

C

  • Career Staff Reduced Fee Application Form     shr-1380.pdf
    Application to receive reduced training fees for participating training programs. For career staff employees who have worked 6 months or more and completed probation, faculty and non-senate academic appointees who have worked at least 50% time for 6 months or more, and retirees. [Guidelines]
  • Catastrophic Leave Donor Form     shr-1100.pdf
    For use by an employee to donate vacation leave to another employee. Also requires use of forms: Catastrophic Leave Recipient Application,  Catastrophic Leave Donation Flyer Sample,  Catastrophic Leave Donor Roster,  Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.

  • Catastrophic Leave Recipient Application     shr-1090.pdf
    For use by a staff employee to request participation as a recipient in the UCSC Catastrophic Leave Donation Program. Also requires use of forms:  Catastrophic Leave Donor Form,  Catastrophic Leave Donation Flyer Sample,  Catastrophic Leave Donor Roster,  Catastrophic Leave Service Center Worksheet. Also see Catastrophic Leave Donation Program Guidelines and Procedures.

  • Classification Review Questionnaire     shr-1260.pdf
    Completed by supervisor as part of the classification review package.      

  • COBRA Rates     (Link)
    COBRA insurance continuation rates.

  • Complaint Form - Non-Represented Staff (99)     shr-1800.pdf
    Complaint for staff employees not covered by a collective bargaining agreement.

  • Corrective Action Templates
    For forms/templates associated with or related to Corrective Action, please consult your Employee Relations Analyst .

D

E

  • Emergency Contact Log Template (Excel)
  • Emergency Contact Notification Script (.pdf)
  • Employee Position Transfer Request (EPTR) Form     shr-1250.pdf
    This form should be used for the transfer of a position from one department to another due to reorg. To transfer an employee from one position to another, please use an RMS Waiver of Recruitment Worksheet.
  • Employee Action Request (EAR) Form
    10/01/19 - Special Note: The EAR paper form has been discontinued, please see the simplified, online process information below:

    • Employee Action Request (EAR) Online Tool
      For use by departments when requesting a personnel action (i.e. reclassification review, salary increase, or other action). See Employee Action Request (EAR)     

  • Employee Request for Access to Personnel file     shr-1360.pdf
    Used by current and former staff employees to request access to their personnel file from Staff Human Resources. Requests for files from service centers must be made directly to the service center. Academic employees should contact Academic Personnel.   

[ Top of Page]

F

G

  • Grievance     (Link)
    Grievance information can be found under the appropriate contract links at our "Staff" and "Academics" sections of the "Labor Agreements and Policy-Covered Employees" page.   

[ Top of Page]

H

I   

  • Job Description Template     shr-1272.doc
    Use when creating or reclassifying any position. For instructions, please refer to the Guide to Writing Job Descriptions

  • Job Opening Request Form     (Link)
    Used by the hiring unit to request a new job opening (open recruitment, campus only recruitment, non-recruitment, waiver of recruitment) and to identify selected candidate(s) for a recruitment and their job offer details.

K

L

[ Top of Page]

M

N

  • New Employee Information     shr-1950.pdf
    This document contains general employment information for new employees.            

  • New Employee- Supervisor Checklist    New-Employee-Onboarding-Checklist-for-Supervisors.pdf
    This document is being provided to the supervisor and/or designee to assist in the orientation process of a new employee.      

  • New Student Employee Information     shr-1990.pdf
    This document contains important information for student employees and their supervisors
    (This form is under revision as of 6/29/18. If you need this form, please contact shrweb-group@ucsc.edu)   

O

  • Onboarding Toolkit
    Onboarding provides employees with the necessary tools, resources, and support, so that they may have confidence in the University, and their own ability to achieve success.

  • Off-boarding Checklist for Supervisors      shr-1965.pdf
    This checklist provides clear guidance for the separation of an employee on or before their separation date. Supervisors are expected to review this checklist with their employees on or before the date of separation. Please mail completed forms to mailstop: Staff Human Resources – Operations.
  • Overtime Election Forms     
    A list of overtime election forms and additional information regarding the Compensatory Time Off.      

P

  • Performance Appraisal and Development Forms      
    We have developed an online form and process to replace the four previous paper-based forms. Log in with your CruzID and blue password. Please review the “help and tutorials” in the left-hand navigation. Help is also available by emailing appraisals@ucsc.edu.     

  • Personnel File Access Request     shr-1360.pdf
    Used by current and former staff employees to request access to their personnel file from Staff Human Resources. Requests for files from service centers must be made directly to the service center. Academic employees should contact Academic Personnel.      

  • Post Authorization Notification (PAN) Routing Forms     (Link)
    Links to an index page that provides links to several Post Authorization Notification (PAN) Routing Forms, as well as their associated guidelines.   

  • Proof of Service Form     shr-1370.pdf
    Fill out and attach with original and copies when proof of service or statement of delivery or mailing is required. Copies to appropriate files. (e.g., Notice of Intent)      

  • Position Control Request Form   Online Tool
    Use this form to create a new position or update an existing position for UCPath. Positions track details for a specific job in a specific department, location, union, and funding source regardless of whether an incumbent exists.    

Q

R

  • Records Request     shr-1360.pdf
    Used by current and former staff employees to request access to their personnel file from Staff Human Resources. Requests for files from service centers must be made directly to the service center. Academic employees should contact Academic Personnel.   
  • Recruitment Ad Template     shr-1970.doc Google template (select "file" then "make a copy")
    Contains standard ad copy used to create UCSC employment ads. Ads placed by Employment will utilize this format unless otherwise requested. For more information, see Recruitment Advertising Resources.      

  • Reduced Fee Application Form     shr-1380.pdf
    Application to receive reduced training fees for participating training programs. For career staff employees who have worked 6 months or more and completed probation, faculty and non-senate academic appointees who have worked at least 50% time for 6 months or more, and retirees. [Guidelines]

  • Job Offer - Open/Campus-Only Recruitments     shr-2002.pdf
    Used by the hiring unit to document the terms and conditions of the offer to the selected candidate and the reasons why other interviewed candidates were not selected. For more information see Recruitment.

  • Reference Check Form  (Conducting reference checks is highly encouraged) reference-check-form.pdf
    Helps verify the claims made by applicants in their interview and supports more informed hiring decisions. Using a form and standard questions, allows a fair process for the collection of the same information for every candidate.

  • Effective June 1st, 2020, RMS Worksheets have been retired and replaced with the new Job Opening Request form. 

     

S        

[ Top of Page]

T

  • Telecommuting Sample Agreement     shr-1280.pdf
    Sample telecommuting agreement for UCSC employees.

  • Termination Templates
    For forms/templates associated with or related to Termination, please consult your Employee Relations Analyst.

  • Timesheet - Biweekly     shr-1240A.pdf
    Is an official internal record used by biweekly employees to record hours worked, overtime/CTO accrual, and other information needed to support compensation. For assistance and to receive a copy, please consult your Timekeeper. See Attendance, Leave Use and Accrual Records for more information.

  • Timesheet - Monthly Exempt     shr-1230.pdf
    Is an official internal record used by exempt employees to record absences of more than a day and to track leave balances. For assistance and to receive a copy, please consult your Timekeeper. See Attendance, Leave Use and Accrual Records for more information.

     

U

V

  • Volunteer Agreement Letter     shr-1660.pdf
    Required for employees volunteering services within their division/department — services may not be the same as those for which the employee is paid by the University. For more information, see Volunteers.        

  • Volunteer Waiver and Election of Workers' Compensation Form     (Link)
    To be used by persons not employed by UCSC who are providing volunteer services for UC benefit.      

X

Y

Z


A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

[ Top of Page]